The place to be for all things business travel & expense


9 Benefits of an AI-based Virtual Travel Assistant

In today’s world, Artificial Intelligence (AI) is quickly evolving. According to Forbes, industries such as healthcare, marketing, automotive, and entertainment are adopting new AI technologies to improve user experience. Similarly, AI has also found its way into the business travel industry, thanks to the tremendous growth of technology.

The implementation of AI in travel has vastly improved the travel experience of business travelers, from planning trips, and booking accommodation, to ensuring safety and convenience. Hence, most travel management companies are already using AI to personalize the travel experience of business travelers. 

They are doing this with the help of an AI-powered virtual travel assistant. An AI travel assistant is a software application that helps business travelers with all their travel needs, such as booking flights and accommodations and resolving their queries. 

AI travel assistant can make business travel more seamless by providing 24/7 business travel support, helping travelers overcome challenges. Meanwhile, it helps companies save time and money, adhere to policy compliance, and provide safety to business travelers.  

Let’s take a look at some of the benefits AI-based virtual travel assistant has to offer:

1. Travel Chatbots

Gone are the days when business travelers had to visit a travel agent to book flights and hotels. This process was cumbersome for travelers as researching flights, booking accommodations, and planning itineraries with the agents was time-consuming. 

Improvements in technology have paved the way for easier booking by introducing travel chatbots. Travel chatbots are AI-based personal travel assistants that travelers can communicate with to seek travel support. These chatbots are available on websites, applications, or other mediums such as social media. 

Using AI-based chatbots and virtual travel assistants is a great way to seek help in times of emergency. During an emergency, travelers can instantly connect with chatbots to resolve their queries, which may not be possible with a travel agent. It also helps save time and money and assists business travelers in real-time. 

2. Facial Recognition

The business travel industry is ever-growing. According to a study, 1.3 million business trips are taken every day in the US. Hence, to manage such a huge number of business travelers seamlessly, hotels and airlines need the help of technology like facial recognition.

Facial recognition is a type of biometric AI that can identify travelers by comparing their faces with a digital image and matching skin color, texture, and features.

Therefore, with facial recognition technology integrated with an AI travel assistant, hotel and airline vendors can enhance customer experience. For instance, hotels can use facial recognition to increase security by verifying their guests’ identity before granting them access to a hotel room or any other common area.

Additionally, airlines can use facial recognition to scan the face of passengers to eliminate the need for printed boarding passes and make the boarding process faster.

3. In-room Virtual Travel Assistants

With AI evolving every day, it has become useful not only in helping travelers plan their trips but also during their stay. AI-based virtual voice assistants in the room can enhance the travel experience of business travelers, especially when travelers have had long hours of journeys or are stressed after a business conference. 

The in-room virtual travel assistant helps travelers by answering their questions through voice commands. They can also use voice commands to access anything without getting up from their beds. For example, if a traveler wants to get his room serviced, he can use the voice-based device to send a message to the hotel’s front desk instead of calling them or going there. 

The in-room AI travel assistant also carries out requests such as temperature control in the room, turning the TV on and off, adjusting the light, informing about the hotel’s meal timings, etc. 

4. Pricing Optimization

Business travelers spend around 30-50% of their trip costs on booking hotels. Therefore, getting the best deals can help save most of the travel costs. However, knowing which flight and hotel to book for affordable prices is essential. An AI-powered virtual travel assistant can help travelers with that. 

The AI travel assistant uses predictive analytics to display the most affordable prices at all times. It identifies the pricing strategies and shows appropriate options at optimal prices depending on the travelers’ choices, such as the preferred time to fly and the best time to book tickets. This gives business travelers an idea about competitive pricing and lets them know the best time to book their business trip. 

5. Data Processing and Analysis

AI-based virtual travel assistant offers improved customer service and helps in data gathering and analysis. By collecting and analyzing users’ data to find their interests, an AI travel assistant can help businesses predict travelers’ choices, pricing preferences, favorite destination packages, and many more. 

By getting detailed insights into business travelers’ choices, AI virtual travel assistant helps travel companies enhance employees’ travel experience, improve safety, and optimize the travel itinerary. 

6. Enhanced Duty-of-Care

Employees can find themselves stuck in a natural disaster or any accident during business travel. Under such circumstances, AI has enhanced the duty of care in many ways.

With an AI-integrated virtual travel assistant, travel managers can get immediate alerts if employees are in an emergency through an SMS, voice note, or email. Therefore, they know the employees’ whereabouts in real-time. AI uses machine learning to provide details about the business traveler’s location through itineraries, corporate card details, and many other sources.  

7. Personalization

Generally, travel managers are packed with work such as managing trips, handling various contracts, coordinating with finance teams, etc. They also have to ensure that employees on business trips have a good and comfortable travel experience

Employees unhappy with the options provided by the company may end up booking independently instead of using the preferred booking tools. This, in turn, affects the company’s policy and reduces visibility in the booking process. 

With an AI-based virtual travel assistant, you can analyze and gather data to understand travelers’ preferences. The machine learning algorithms predict the most suitable options for travelers based on previous bookings and experience, thus, enhancing personalization.  The options are tailored to favor travelers’ preferences and company policies. It also helps more quickly and conveniently while booking, thus saving a lot of time. 

8. Comprehensive Translation Facility

Sometimes, business travelers have to visit countries that don’t speak English as their first or second language. In such cases, they might find routine tasks like taking a cab or asking for directions challenging because of the language barrier. 

However, with an AI travel assistant, they can simplify communication and overcome the language barrier. With the help of AI-based translation apps like Google translate, business travelers can get multiple complete sentences translated with context. Therefore, they can communicate with the local people, shopkeepers, and cabbies without any hassle.   

9. Improved Bleisure Experience

A bleisure (business+leisure) trip is an extension of a business trip to include leisure activities like sightseeing and adventure sports. Such trips are the new norm in the business travel industry. 

An AI travel assistant can help travelers get information about various tourist destinations on their smartphones through state-of-the-art beacon technology. A virtual beacon device is a small wireless Bluetooth device that transmits a signal that a smartphone can catch.

Therefore, whenever the traveler’s smartphone comes in contact with a beacon device installed at a tourist destination, they get notified about the place. This way, they can get personalized recommendations about local museums, cafes, and other destinations they can visit during their free time.  

AI-based Virtual Travel Assistant is the Future

AI has a growing role in the business travel industry, offering many benefits in enhancing business travelers’ travel experience. AI-based virtual travel assistant makes it easier for travelers to get relevant information and make better travel decisions. It also provides business travelers personalized travel booking options that meet their budget and taste, thus ensuring travel policy compliance

ITILITE’s SaaS-based business travel management software offers quick travel booking and personalized booking options from an extensive travel inventory, live location tracking, 24/7 customer support, and more. Moreover, with our AI-based virtual travel consultant- Mastermind, you can drive logical travel decisions and save travel costs through actionable data-driven insights. 

Book a free demo with our product expert today to know more about these features. 

Share this post

Leave a Reply

Your email address will not be published.