10 Best Expensify Alternatives in 2026

Introduction

Expensify is a well-known expense management tool: simple, cheap, and great for scanning receipts on the go. It helps with reimbursements, invoice tracking, and basic travel booking. For freelancers and small businesses, it is often a great choice.

But as businesses grow, realities change. What works for a small team often becomes not viable for companies with large volumes of transactions. As you scale into the mid-market or enterprise space, you might find that you have simply outgrown the platform.

If you are reading this, the cracks are likely already showing. Maybe you are tired of the “chat-first” interface, or maybe you need controls that a tool built for small business just can’t provide. Below, we’ve stripped away rhetoric to compare the top options so you can decide for yourself.

Why users exploring alternatives to Expensify?

1. Lack of human support:

• The most common frustration cited by users is the lack of direct human support. Expensify pushes inquiries through “Concierge,” an AI-first chatbot.
• In urgent scenarios like a card decline or a sync error during month-end close users report getting stuck in “AI loops” with no phone number to call. You are effectively stranded until the bot escalates you. Many teams switch simply to get a human on the phone when it matters.

2. Interface Confusion

• Expensify’s recent pivot to a chat-centric interface has caused friction for finance teams. Users report that the new UI can feel “laggy” and “unrecognizable.” Simple tasks, like finding a report or segregating expenses by date with subtotals, often require more clicks than before.
• Some features, for instance, the receipt scanner, can feel clunky as per some users. Instead of a clear “To-Do” list, expenses get buried in chat threads, making workflow visibility unclear. All this might confuse the customer.

3. Integration Gaps between Travel Booking & ERPs

• For a tool built on automation, manual interventions are still frequently required. Users feels that Expensify could offer tighter or better integration with their payroll system. While QuickBooks syncs relatively well, integrations with NetSuite often face “sync errors” (like ExpensiError NS0023) where custom fields fail to map.
• Finance teams end up manually exporting CSVs and re-entering data, defeating the purpose of paying for software.

4. Billing Friction

• A recurring pain point involves the administrative side of the account. Users note that practices can be unfair and inflexible.
• Administrators have reported difficulty canceling workspaces or being enrolled in annual subscriptions without clear confirmation. Users report unexpected “pro feature” charges, strict cancellation deadlines, and steep pricing for small businesses.

Summary comparison of Expensify’s alternatives:

Alternative	Key Features	Pricing
ITILITE	Travel + expense + cards in one platform, real-time expense sync, ERP-native integrations, 24/7 human support, policy and approvals	Expense: $9/user/month Travel: $10/trip
Emburse	Advanced audit controls, granular approvals, finance-heavy workflows	Quote-based, tiered pricing
Ramp	Corporate cards, receipt auto-match, basic bill pay	~$15/user/month
Navan	Consumer-grade travel UX, auto-expenses, employee rewards for savings	Expense: ~$15/user/month Travel: $10–$25/trip
Brex	High-limit corporate cards, automated receipt matching, cash management	~$12/user/month
SAP Concur	Global travel coverage, deep SAP ERP integrations, compliance-first	Custom pricing with add-on fees
Sage Expense (Fyle)	Works with existing cards, real-time card feeds, Sage Intacct native	~$15/user/month
Coupa	End-to-end spend + procurement control, fraud benchmarking	Contact sales
BILL Spend & Expense	Budget-controlled cards, AP + expense in one system	Free (card required)
Tipalti	Global reimbursements, AP-led expense workflows, tax compliance	Custom Pricing

What are the top expensify alternatives in 2026?

1. ITILITE

Let’s start with the obvious choice (us). We aren’t pretending to be neutral, but the user reviews back us up. We built ITILITE specifically for mid-market and enterprise teams who want the speed of a consumer app combined with the reliability of dedicated enterprise support.

Key features of ITILITE:

• User friendly corporate cards: Our integrated corporate cards come with up to 2.5% cashback. The experience is smooth overall. You swipe your card and file expenses instantly.
• Instant expense reconciliation: the moment you swipe a card, the expense gets created in the expense management module. You just need to add the receipt with one tap. Expense tagging to GL code, reconciliation within the ERP – everything follows automatically.
• Wide travel inventory: Access unmatched inventory with corporate negotiated rates (up to 20% cheaper). The platform provides real-time updates on flight prices to keep you on budget. So you don’t fill out forms over and over making it easy to find the best flights matching your schedule.
• Policies and approvals: you can create policies within minutes and apply dynamic rules based on employee level, flight / hotel type, city, etc. Approvals are flexible as well – set up approvers, notifications, booking status post approval based on what suits you best

The Catch

• If you wish to book train journeys, ITILITE connects might have to connect with third party vendors to fulfil those
• For local invoicing in countries like Brazil, ITILITE lacks inhouse capabilities and has to connect with external partners

What are the main differences between ITILITE and Expensify?

• While Expensify relies on the “Concierge” bot loop, ITILITE provides top-notch, 24/7/365 human support. Users describe our team as pleasant, helpful, and professional. You will speak to a real person within 30 seconds via phone, chat, or email.
• ITILITE integrates natively with all major HRMS and ERP systems (NetSuite, Sage, QBO, Workday), eliminating the data glitches known with Expensify.
• As growing businesses scale into the midmarket and enterprise, they naturally graduate from Expensify to ITILITE.

ITILITE’s Pricing:

• Expense: $9 per user / month
• Travel: $10 per trip
• No integration fees, and no hidden “platform” fees.

2. Emburse

Emburse is a “finance-first” platform that groups several tools (Certify, Chrome River, Abacus) under one brand. If ITILITE is built for speed and simplicity, Emburse is built for the finance manager who loves a complex rulebook. Companies with incredibly specific, rigid expense policies that most modern tools can’t handle. If you need to enforce a 15-page travel policy down to the decimal point, Emburse is a strong contender.

Key Features:

• Detailed Audit Controls: Known for deep auditing capabilities. It forces users to be accountable for receipts and allows for highly granular approval workflows.
• Unified Travel Booking: They recently launched a native travel management solution (2025), aiming to catch up with unified players.
• Efficient Desktop Dashboard: The desktop interface is user-friendly once it is set up. For AP teams, it replaces manual Excel sheets effectively and cuts down approval times significantly compared to paper.

The Catch:

• Because Emburse is a collection of acquired companies, the experience can feel disjointed.  While the desktop site works well, the mobile app is often “laggy,” and struggles to sync data correctly.
• While they promise seamless connections(especially on NetSuite and Capital One), direct integrations often fail, forcing manual CSV uploads. Despite sales promises, automation required a custom script they had to build themselves.
• Reports of renewal prices hiking by nearly 50% with little notice, switching clients from monthly to annual billing overnight.

What are the main differences between Emburse and Expensify?

• Emburse offers far stronger enterprise-grade controls. 
• Expensify is lighter and better for freelancers who just want to scan a receipt; Emburse is built for heavy compliance and multi-level approvals.

Emburse’s Pricing:

• Tiered, per-user pricing (Quote-based). 
• Might include hidden implementation fees and steep renewal hikes.

3. Ramp

Ramp started as a corporate card company and has rapidly expanded into a broader finance platform. They are the “cool kid” on the block, marketing themselves as a cost-effective alternative to traditional software. Small to mid-market businesses that are happy to switch their banking/card provider to get better automation. If you are “card-first,” Ramp is a strong contender.

Key Features of Ramp:

• Smart Virtual Cards: Excellent virtual card controls. You can spin up a card for a specific vendor instantly, and their price intelligence automatically finds savings on software subscriptions.
• Fast Receipt Capture: The SMS workflow, spend on the card, get a text, reply with a photo of the receipt is slick and fast.
• Basic Bill Pay: Basic functionality to handle vendor payments and invoice processing.

The Catch:

• Ramp markets itself as free, but essential features (like procurement workflows and advanced ERP customizations) are often locked behind paid tiers.
• Travel is not their core DNA. Their booking tool is powered by a partner (Priceline), meaning it lacks the deep inventory and specialized support of a dedicated TMC.
• Similar to Expensify, support is heavily bot-driven. Users have reported frustration when dealing with urgent issues like fraudulent charges, with no assurance of human resolution.

What are the main differences between Ramp and Expensify:

• Ramp matches receipts instantly when you swipe their card, whereas Expensify relies on a slower, manual “scan-and-wait” process.
• Since Ramp issues the card directly, you get real-time transaction data that eliminates the broken bank feeds and sync delays common with Expensify.
• Ramp is a full financial platform replacement that changes how you fund your business, while Expensify is a lightweight software layer that sits on top of your current banking stack.

Ramp’s Pricing:

~$15/user/month, Free plans available

4. Navan

Formerly TripActions, Navan is known for having the flashiest app in the game. It is designed to feel like a consumer tool, and employees usually love the look of it. Companies that prioritize user experience above all else generally prefer Navan.

Key Features of Navan:

• Instant Expense Creation: Expenses are automatically created the moment a trip is booked.
• Efficient Mobile App: A slick, consumer-grade mobile app that integrates user loyalty rewards.
• Cost-Saving Rewards:The interface is undeniably modern. Employees can earn rewards for saving the company money, which gamifies cost-cutting.

The Catch:

• Navan’s customer support often relies on AI chatbots, which makes it frustrating for travelers stranded in urgent situations
• Navan sometimes ends up changing additional transaction fees unexpected by the user

What are the main differences between Navan and Expensify:

• Navan gives employees personal rewards (points/cash) when they choose cheaper hotels to save the company money; Expensify tracks the cost but does not gamify the savings.
• Navan has its own travel agents and booking engine inside the app. Expensify largely acts as a receipt collector for bookings you made elsewhere.
• Navan allows transactions to be auto-itemized at the point of sale to bypass the expense report process entirely; Expensify utilizes a traditional workflow where users group receipts into reports for submission and approval.

Navan’s Pricing:

• Expense: ~$15/user/month 
• Travel: $10-$25 / trip.

5. Brex

Brex is primarily a financial stack (banking, treasury, cards) that later added software features. If you are a VC-backed startup, this is likely the default card in your wallet. Startups that need high credit limits (based on cash balance, not credit history) and want to consolidate their bank account and expense tool into one dashboard.

Key Features of Brex:

• Flexible Credit Limits: High credit limits and global card issuance. The AutoMap rules allow you to set logic for vendors and GL codes, which can save time on coding.
• Auto-Match Receipts: You can email receipts to Brex, and it attempts to auto-match them to the transaction.
• Automated receipt matching: For employees, it enables self-serve receipt matching, which makes reconciliation much easier than chasing down paper trails.

The Catch:

• While some users call the integration seamless, a significant number report that connections with QBO and Xero frequently break or sync data backwards (spent money showing as received).
• Unlike traditional bank feeds that sync automatically in the background, Brex requires a manual push to move data to their accounting software each time.
• Brex outsources travel fulfillment to a third party (Spotnana). This means they have less control over inventory and support quality compared to a unified platform like ITILITE.

What are the main differences between Brex and Expensify:

• Brex issues corporate cards with high limits (10–20x higher) based on your company’s cash flow and funding; Expensify does not issue credit based on venture capital.
• Brex approves cards without requiring a founder’s personal guarantee or credit check. Most cards you connect to Expensify (like Amex/Chase) require personal liability.
• Brex includes a business cash management account that allows companies to earn yield on idle funds; Expensify requires an external bank account to hold funds and process reimbursements.

Brex’s Pricing:

• Starts at ~$12/user/month, free for cards

6. SAP Concur

Concur is the legacy choice that every Fortune 500 CFO knows, designed for massive global organizations where compliance is the only thing that matters.If you have 10,000+ employees and a 50-page travel policy that requires complex duty-of-care integrations, Concur is likely your default choice.

Key Features of Concur:

• Global Travel Coverage: Extensive global booking capabilities. It handles complex multi-leg international trips and duty-of-care requirements better than almost anyone.
• Broad ERP INtegrations: It has the deepest ERP integrations in the market (especially if you already use SAP).

The Catch:

• Users frequently report “blue screens,” system crashes, and a sluggish interface that takes too many clicks to do simple things.
• Unlike modern tools that take weeks to set up, Concur implementation can take months. You will likely need expensive consultants just to get it running.
• The pricing model is famously complex. You are often charged per expense report, per booking, and even for support calls / after hour calls.

What are the main differences between SAP Concur and Expensify:

• Concur offers native, two-way integration with SAP ERP systems for complex global organizations. Expensify relies on lighter connectors better suited for mid-market tools like Xero or NetSuite.
• Concur is designed to enforce strict, multi-layer approval hierarchies for complex compliance; Expensify is designed to approve “low risk” receipts instantly to keep teams moving.
• SAP Concur is built to handle diverse international tax rules and statutory per diems; Expensify is optimized for global policies and may require manual adjustments for specific local tax regulations.

SAP Concur’s Pricing:

• Expense: per report basis, additional cost for modules like fraud detection
• Travel: $5 / trip, additional cost for support, rescheduling, cancellations

7. Sage Expense (Fyle)

Sage Expense has made a dent in the market by solving the one thing most competitors ignore: allowing you to keep your existing corporate cards. If you use Sage Intacct and want deep integration without forcing your team to switch bank cards, this is your best option.

Key Features of Sage Expense:

• Real-Time Card Feeds: Unlike Expensify (which pushes its own card), Sage Expense connects directly to your existing Visa/Mastercard/Amex to pull transactions the second they happen.
• Text-Based Expense Reporting: Employees can simply text a photo of their receipt to Sage Expense, and the AI submits the expense automatically.
• Deep Sage Integration: It offers bi-directional integrations with Sage Intacct, ensuring that data flows seamlessly for project codes and cost centers, auto-sync every 24 hours.

The Catch:

• While the software is powerful, it is primarily an expense and card management tool. 
• Unlike ITILITE or Navan, it does not have a built-in “Book Flight” button. To manage travel, you must integrate it with a third-party agency (like TravelPerk), which means your team will still be juggling two different teams.

What are the main differences between Sage Expense and Expensify:

• Sage excels at assigning expenses to specific client projects for accurate rebilling, while Expensify is primarily designed for general travel and entertainment (T&E) reimbursement.
• Sage Expense allows data to live inside your financial system (Sage Intacct), eliminating the sync errors and broken bank feeds common with external apps like Expensify.
• Sage handles complex, multi-dimensional accounting (natively, whereas Expensify maps these to simple tags, which offers less specificity for complex books.

Sage’s Pricing:

• Starts at $15 per user per month/ Custom Pricing

8. Coupa

Coupa is a big name in Business Spend Management. It goes far beyond simple T&E and connects expenses directly to procurement. If you are a large enterprise looking to control every penny before it leaves the building, Coupa is the gold standard.

Key Features of Coupa:

• Unified Spend Management: It links employee expenses with procurement, allowing you to identify when an “expense” (like a software subscription) should actually be a negotiated corporate contract.
• Fraud Detection: Uses “Community Intelligence” to benchmark your spending against thousands of other companies, automatically flagging suspicious transactions or inflated prices.
• Unified Platform: Coupa combines procurement, invoicing, and expense automation into one unified platform. This approach gives you real-time analytics on every dollar leaving the company

The Catch:

• Coupa is expensive and complex. It is not a tool you set up at a stroke. It requires a dedicated administrator and often a consulting partner to implement.
• Users frequently describe the interface as clunky and less friendly than modern apps like Navan or Itilite.

What are the main differences between Coupa and Expensify:

• Expensify is built for fast scanning and next-day reimbursement. Coupa is built as a strategic tool for the CFO to ensure profitability and control.
• Expensify manages spend after it happens (scanning the receipt). Coupa attempts to control spend before it happens by linking expenses to procurement requests (POs) to prevent unauthorized purchases.
• Expensify is a lightweight tool you can set up in an afternoon. Coupa often requires partners to implement, making it powerful for enterprises but “overkill” for agile teams.

Coupa’s Pricing:

• Contact Sales for Pricing

9. BILL Spend & Expense (formerly Divvy)

BILL (formerly Divvy) completely flipped the traditional model by offering its software for free if you use their corporate card. For SMBs looking to kill the expense report entirely by enforcing budgets before money is spent, BILL is a top-tier choice.

Key Features of BILL:

• Enforceable Budgets: You can assign funds to a budget (e.g., “Marketing Q1”). Once that budget hits $0, the cards stop working. No more end-of-month surprises.
• Free Software: The core expense platform is free because BILL makes money on the interchange fees from every card swipe.
• Unified AP & Expense: Seamlessly manages both employee card spending and vendor invoices (Accounts Payable) in a single login.

The Catch:

• To get the free software, you must use the BILL Divvy corporate card. If you want to keep your Amex, this solution doesn’t work for you.
• Additionally, their travel booking capabilities are basic compared to travel-first platforms like Navan or ITILITE.

What are the main differences between BILL and Expensify:

• BILL allows you to assign specific budgets to teams or projects beyond which the card declines. Expensify typically flags the overage after the money is spent.
• Because BILL is the card issuer, every transaction is visible to the finance team the second it happens. Expensify relies on bank feeds or employees scanning receipts days later, so you don’t see the full financial picture until the end of the month.
• Expensify is built to speed up reimbursement. BILL is built to eliminate the need for reimbursement entirely by issuing corporate credit to everyone with strict guardrails.

BILL’s Pricing:

• Free

10. Tipalti

Tipalti is known for its Accounts Payable automation, specifically for paying thousands of global freelancers and affiliates. However, their “Tipalti Expenses” module has grown into a serious contender for companies that already use them for mass payments.

Key Features of Tipalti:

• Global Mass Payments: Unmatched ability to reimburse people in 196 countries and 120 currencies via wire, PayPal, prepaid card, or local bank transfer.
• Unified AP Workflow: Expense reimbursements are treated just like vendor payments, streamlining the cash out process for Finance teams.
• Supplier Onboarding: Excellent at collecting tax forms (W-9, W-8) and ensuring compliance before a single dollar is paid out.

The Catch:

• The mobile app and expense-specific features are functional but less “flashy” than consumer-grade apps like Expensify.
• It is primarily an AP tool with an expense module attached, so it lacks deep travel inventory or booking tools.

What are the main differences between Tripalti and Expensify?

• Tipalti executes thousands of global payments instantly via a single CSV upload. Expensify processes reimbursements one-by-one, making it slower for high volumes.
• Tipalti provides a dedicated portal for freelancers to update their own bank details. Expensify requires them to create user accounts and submit individual invoices.
• Tipalti enforces a “no form, no pay” rule that blocks payouts until tax forms (W-9/W-8) are complete. Expensify allows payments without this mandatory check.

Tipalti’s Pricing:

• Monthly Platform fee + Additional Charges

Conclusion: Which alternative is right for you?

Ultimately, the ‘best’ alternative depends entirely on where your company stands in its lifecycle. For early-stage startups or teams focused purely on speed, tools like Expensify or Brex remain excellent, lightweight choices.

However, as your organization matures, the friction of managing travel and expenses in separate silos often outweighs the convenience of a simple receipt scanner. If your priority is shifting toward consolidating these workflows and ensuring your team has 24/7 human support when they hit the road, a unified T&E platform like ITILITE is the logical next step.ks together.

FAQ