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Why Do You Need Corporate Travel Consulting?

Over the years, corporate travel has grown rapidly, which has, in turn, helped companies grow their businesses. However, two years ago, the Covid-19 pandemic halted everything, including corporate travel. Thanks mainly to the vaccination front, it is now gradually resuming. 

According to a report by Reuters, corporate travel spending is expected to reach $1.4 trillion by 2025, nearly equaling the 2019 pre-pandemic revenue, thus, making a full recovery from the pandemic. 

Benefits of corporate travel consulting

With the steady comeback of business travel, employees are starting to travel for work purposes. However, with every trip, there is a lot of planning and research that employees need to do. With so many things running on their minds already, planning their travel can be pretty taxing and stressful. 

Hence, various companies have started opting for corporate travel consulting to plan employees’ travel and make suitable arrangements. 

What is Corporate Travel Consulting?

Corporate travel consulting is a service provided by a Travel Management Company (TMC) that helps companies plan and organize corporate travel per their travel policies, making travel more effortless while saving time. 

The TMCs are mainly responsible for organizing travel arrangements by suggesting the best travel packages, affordable travel costs, transportation modes, types of accommodation, etc., to the companies and employees. 

Corporate travel consulting also involves looking into factors that may affect travel plans, such as weather conditions, canceled or delayed flights, and other booking obstacles, and notifying employees immediately of the same. 

By doing so, the travel management companies help employees carry out corporate travel plans without worrying while ensuring their safety

Who is a Corporate Travel Consultant?

A corporate travel consultant is an individual who works for a travel management company and assists them in planning and executing the travel arrangements for business travelers. They act as the first point of contact for business travelers regarding all travel-related inquiries. 

Their responsibilities include assisting employees in carrying out complex itineraries, suggesting alternate routes, tackling travel challenges, improving the business travel experience, etc. 

Benefits of Corporate Travel Consulting

For companies requiring employees to travel regularly on a work basis, it is highly recommended that they opt for corporate travel consulting to plan and manage corporate travel easily. 

Let’s look at the various benefits corporate travel consulting has to offer:

Provides Business Travel Support

Unforeseen circumstances can be very stressful, especially if employees travel internationally. Factors like civil unrest, bad weather, infrastructure maintenance, etc., can majorly impact a traveler’s journey and the purpose of the trip. 

Corporate travel consulting services include business travel support to assist employees while traveling. Hence, with the help of corporate travel consulting, employees can tweak their plans accordingly. The corporate travel consultants provide various alternate options, security measures, or even emergency services during such times, thus, ensuring a trouble-free trip. 

Recommending Best Travel Options

Before employees go on a business trip, they have to choose from various travel options such as flights, accommodations, rental cars, and also places to visit nearby. While doing so, they must keep their company’s travel and expense policies in mind and abide by them. 

Corporate travel consulting services include recommending the best and most budget-friendly travel options for employees. The consultants help employees in choosing affordable accommodations, the best rental cars, etc. Corporate travel consulting helps employees adhere to the company travel and expense policies without fail. 

Travel Policy Compliance

Every company has its own guidelines when employees travel for business purposes. The larger the company, the more help you require in ensuring that employee travel is arranged in compliance with the travel policy. 

If you opt for corporate travel consulting, the consultants help you build an effective travel policy. They go through your company’s travel and expense policies and suggest steps to improve them. Moreover, they create travel itineraries for employees accordingly.

Special Discounts and Considerations

Travel management companies handle a large number of travelers daily. Unlike leisure travel, bookings for business travel happen almost every day. Hence, these TMCs partner with various airlines and hotel vendors to offer corporate discounts to companies. 

By leveraging these discounts and offers, companies can get great deals for their employees. Apart from that, they can also get any modifications done in their itineraries for any last-minute changes.

Acquiring and Updating Travel Documents

Documents such as passports, travel visas, and national ID cards are crucial for traveling internationally. And ever since the Covid-19 pandemic, most countries have changed their rules regarding international travel. 

Therefore, employees must keep up with all the latest travel guidelines and update their travel documents regularly. Due to their packed schedules, they may tend to forget to do these. 

A corporate travel consultant procures and updates the travel documents according to the latest travel rules and regulations, saving travelers a lot of hassle. 

Inside Knowledge

Corporate travel consultants generally have many years of experience in their field. Sometimes, they may have access to information the general public isn’t aware of, such as flight price changes, industry rates, etc. 

Therefore, companies who opt for corporate travel consulting can save a considerable chunk of money. They can also make changes to the itineraries with little or no additional amount. 

Better Access to Resources

Corporate travel consultants can help provide you with all the necessary resources to ensure the business trip goes smoothly. They also use the best online tools to understand what factors affect employees’ travels. 

Additionally, they print flight tickets, find out about potential delays, get in touch with the driver to pick employees up from the airport, and others. Corporate consultants are constantly updated with the latest information. Hence, they can get in touch with employees in case of any emergency or unexpected events.  

Dedicated Corporate Consultants

Lastly, corporate consultants are highly dedicated to carrying out all the procedures. They do every step in the process meticulously. 

With corporate travel consulting, the travel arrangements become simpler and more precise. The consultants have discussions with employees to meet their specific requirements. 

Virtual Travel Consultant

Although corporate travel consulting offers various benefits, having a Virtual Travel Consultant eliminates all the limitations of a human travel consultant. A virtual travel consultant is an AI-based software program that offers advanced analytics and data-driven recommendations for optimizing a company’s travel and expense program. 

The data-driven insights provided by a virtual travel consultant simplify travel booking, reduce policy violations, enhance employee experience, and cut down overall expenses. It also reduces human errors, saves time, gives real-time information, and 360° view of travel and expense costs. 

Corporate Travel Consulting – A Must for Businesses

Frequent business travel can be expensive and complicated to arrange, mainly if the trip consists of many travelers, each with different itineraries. Most companies don’t have the resources to carry out such tasks, so they opt for corporate travel consulting. Corporate travel consulting will help companies manage and plan itineraries, provide support, recommend the best travel options, make changes according to travelers’ requests, and much more. 

ITILITE’s virtual travel consultant- Mastermind, enhances travel and expense management using Artificial Intelligence (AI) technology. It provides data-driven insights to simplify travel booking, minimize policy violations, and reduce travel expenses significantly. 

Experience ITILITE’s Mastermind by scheduling your demo now. 

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