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The Ultimate Business Travel Packing Checklist

Business Travel Packing

Packing is never easy – whether for leisure or business travel. But a business trip may require you to think about different situations such as: Do you need to wear formals for client meetings? Where would you be eating out? Will there be enough time to go to the gym? What are some business travel luggage tips? Having the right pair of shoes, suits, and casual wear can make all the difference in their tight schedule.

Also, there are some essential business travel accessories that one should always remember to pack, such as your portable charger, prescribed medicines, etc. 

In this blog, we share with you the ultimate business travel checklist and business travel luggage tips that will help them be equipped for whatever comes their way! Read on.

The Essential Business Travel Luggage Tips for a Successful Trip

We have segregated the essentials into various sections such as important documents,
electronics, medication, and clothing to give you some corporate or business travel packing tips.

1. Important Documents & Currency

There will be a lot of travel documents that one requires, especially during international travel such as a passport, COVID-19 related documents, business ID, and more.

In the current scenario, despite most Covid-related international travel packing list or guidelines being removed, travelers are still required to carry documents like proof of vaccination. Hence, we have placed documents on the top of your business travel packing checklist.

If you’re a paper person, we suggest you carry a folder or a small bag with all the documents in your carry-on luggage.  Apart from this, while your company may provide a corporate travel card for the trip, make sure that you have enough cash (local currency of the destination) for a taxi or other smaller expenses. 

Here is a list of essential documents you must remember while doing business travel packing:

1. Passport/Visa5. Insurance document 9. Driver license13. Emergency contacts 
2. Business cards 6. Travel itinerary 10. Bank and credit cards14. Travel tickets 
3. Business ID7. Hotel reservation info11. Vaccination documents15. Transportation info 
4. Corporate credit card/travel card 8. Wallet/Purse 12. Local currency16. Boarding passes 

2. Electronics 

While no one forgets their phones these days, forgetting chargers is common, especially during last-minute packing. In this section of corporate travel packing tips, we list all the essential electronic items that you would require and help you during your stay.

One of the most important things in this part of the business travel checklist is the portable WiFi hotspot so that you have a good connection even when roaming.

1. WiFi Hotspot6. USB flash drive 
2. Laptop 7. Powerbank 
3. Laptop charger8. Camera
4. Cell phone 9. Plug adaptors or voltage converters 
5. Phone charger 10. Noise Canceling Headphones

3. Clothing 

This is the trickiest part of packing where the business travel packing tips will help you a lot. The first thing you should do is to check the weather at your destination to decide which type of clothes you will wear.

Also, you will need to check which business functions you’ll need to attend i.e. meetings, formal business dinners, etc., and pack clothes for those events. We have added gym clothes and swimwear to the business travel checklist too just in case you have those facilities at your hotel.

1. Formal wear – 1 suit with 2 matching shirts7. Sleepwear13. Belt
2. Casual wear – 2 t-shirts with jeans 8. Coats/Jackets14. Watch
3. Pajamas/shorts9. Gloves & Scarves15. Sweaters 
4. Sleepwear10. Swimsuit and beach towel16. Ties
5. 1 pair of formal shoes 11. Socks 17. Raincoat
6. 1 pair of casual shoes 12. Slippers18. Gym clothes 

4. Medication & Toiletries 

In this part of the business travel packing list, we have added anything you might need, be it essentials such as toothpaste, toothbrush, sanitizer, extra face masks, or toiletries such as shampoo, shaving kit, etc.

You will notice that we have also included a section on medications and supplements in this business trip packing list.

It is important to take all your prescribed medicines and vitamins when you are traveling because you may not find those medicines at the destination. 

1. Prescribed medicines 6. Pain reliever 11. Hand sanitizer 16. Face cleanser 
2. Extra face masks 7. Makeup kit 12. Vitamins17. Moisturizer
3. Breath mints8. Insect repellents 13. Deodorant18. Toothbrush & Toothpaste 
4. Hairbrush9. Face tissues 14. Shaving kit 19. Feminine hygiene products 
5. Sunscreen lotion10. Laundry bag 15. Shampoo20. Lip balm

5. Safety Items 

While traveling for work, you can face multiple safety threats. For instance, your luggage can get stolen or lost at the airport, or you might get lost while navigating a new place. Moreover, if you are a female business traveler, you are a greater risk for threats. According to a study by the GBTA, 83% of women business travelers report safety concerns or incidents while traveling. 

Hence, we have included some safety items in this business trip packing list. These items can help you avoid unnecessary problems while traveling. 

1. Airtags4. Anti-theft travel wallet7. Waterproof anti-theft bags
2. Portable door locks5. Pepper spray8. Personal GPS tracker
3. TSA-approved luggage lock6. Portable door alarm9. Bluetooth locator

Aside from including these safety items in your business trip packing list, you should also follow some travel safety tips during your trip. 

You can start by updating your details in the company’s travel management software. This will help the travel managers keep track of you and help you during emergencies. Besides that, you should always be vigilant and stay with your colleagues throughout the trip.

Keeping safety items from the business trip packing list in your bag and adhering strictly to these safety tips can help you have a seamless business trip. 

6. Others 

In this corporate Travel Packing Tips section, we have added a few other travel accessories that we think can improve the quality of your overall travel experiences, such as a travel pillow or a book you have been wanting to read.

1. Book/ebook6. Water bottle11. Travel pillow
2. Travel iron7. Luggage tags 12. Snacks
3. Pen and notepad 8. Shoeshine kit 13. Airplane footrest
4. House/car keys 9. Sunglasses 14. Umbrella
5. Stain remover 10. Glasses/lenses 15. Business card holder

Few Business Travel Packing Tips

In this business travel luggage tips section, we will share a few hacks and tips that can help your
or your employees pack easily.

  1. Check weather conditions – This is the most important thing. Checking the weather conditions of your destination is extremely important to decide what clothes and other essential items to pack. 
  1. Roll softer fabrics – This packing hack can be very useful. You can roll your undergarments and t-shirts to make space in the suitcase. Also, you can roll up your belts and keep them in the collar of your shirts – it helps in keeping the shirt’s shape as well. 
  1. Stick to neutral colors – Another good packing tip is to stick to simple colors and patterns so that they are easier to mix and match and create more outfits. 
  1. Pack shoes and liquids in a plastic bag – Always remember to keep your shoes in your shower cap or a plastic bag to keep them from dirtying the clothes. Also, liquids are prone to expanding and spilling due to air pressure. Therefore, keep them in ziplock bags to protect your clothes and other belongings in the suitcase.
  1. Place heavier items at the bottom of the wheeled suitcase – This will help roll the suitcase easily by distributing the weight.
  1. Follow TSA rules – If you’re in the US, you can sign up for the TSA PreCheck program that allows you to navigate faster security screening for domestic and some international flights. For instance, you cannot take any liquids above 100ml in your carry-on luggage. 

Download the Ultimate Business Travel Packing Checklist 

Packing for your business trip doesn’t have to be a headache. This customizable business travel packing checklist can take the load of remembering all the business trip essentials off your shoulders. Hence, you can focus on your work/travel. 

business travel packing checklist

Ensure Safe Trip for your Employees with ITILITE

Packing for your business trip doesn’t have to be a headache. This business travel checklist will make business trips stress-free for your employees so they can focus on their work travel. With our corporate travel management software, we support your travel needs and help you in minimize risk for your travelers with cutting-edge digital capabilities and 24/7 customer support.

To know more, get in touch with our product expert today.

Discover a simpler way to manage corporate travel

Corporate travel management can be extremely daunting. Getting travelers to stick to budgets while booking travel, monitoring spends or finding support for travelers – there is always something that needs to be done. That’s why we built a solution that makes corporate travel management simpler.

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