The Solution for Securing Private Data While Traveling on a Business Trip

June 21, 2022

Data is one of the most valuable commodities in this digital age. With the ever-growing global business landscape, you always need data on the go. However, business data includes sensitive information, making it prone to various cyber threats that can disrupt digital operations. 

Although thanks to the numerous cybersecurity solutions available, you are protected from multiple online threats while working from the office, this may not hold well while you are on a business trip. While traveling on a business trip, most travelers depend on unsecured public Wi-Fi networks prone to cyber threats.

Solution for securing private data traveling

In recent years, various cyber attacks have exposed sensitive data of businesses. For example, the 2021 Facebook breach compromised the personal data of 533 million users across 106 countries, including phone numbers, location, birthdates, email addresses, and more. Losing your business data can have serious repercussions, especially if you are working on an important project or confidential client information. 

Hence, the solution for securing private data while traveling is using a network that boosts your data security.  

Here are six essential yet simple tips that will help you keep your data secured:

Be extra cautious while using public Wi-Fi.

Cafes, hotels, libraries, airports, parks, and public spaces generally have free Wi-Fi that anybody can access, which tempts business travelers into using it. 

However, using public/free Wi-Fi makes your device susceptible to cyberattacks as they are unencrypted. According to a study by Kaspersky Labs, 24.7% of Wi-Fi hotspots globally don’t use encryption, leaving users’ sensitive data vulnerable to data leak. 

The primary solution for securing private data traveling over a public network is using an authorized Virtual Private Network (VPN). A VPN protects your identity and browsing activities from hackers.

When you connect to the internet via VPN, it transmits your data through a virtual tunnel. This avoids other people spying on your activity. It also helps secure your network, provides data safety, prevents data throttling, hides your private information, and many more.

Lock/password protect all your devices.

While traveling on a business trip, your laptop or mobile phone might be stolen. In such a situation, if your devices aren’t locked or password-protected, there is a high chance of data theft.  

To avoid this, ensure your mobile phone, laptop, tablet, etc., are locked and password protected. Most of these devices come with security settings that enable you to lock the device using a PIN or a fingerprint in a few seconds. If any of your devices get stolen or hacked, this will act as a barrier against security violations and data theft. 

Backup your data.

Data backup can get quite tedious and taxing. But, it is better to back up all your business data than regret it later, after it has been compromised or lost. 

Before leaving for your business trip, copy all the files, photos, and other crucial documents into an external hard drive. Preferably, make two copies of each, so even if you delete the business data from the phone or laptop, they are saved on your hard drive. You can also use online backups such as iCloud and Dropbox for storing photos, videos, notes, documents, etc. 

Don’t forget physical security.

Not taking care of your devices is one of the biggest travel mistakes you can make while on a business trip. The circumstances are endless when you leave your laptop unattended while traveling, in a cafe, or in a hotel lobby. 

Sometimes, the laptop is the sole carrier of your data because you are working on something private, or you may have forgotten to back up the critical data on the cloud.

In such cases, if someone steals your laptop, he can easily access all your data, putting you and your company at risk.

The best thing to do is stay vigilant and aware of your surroundings. Anytime you are traveling-domestically or internationally, remember it is your responsibility to keep your business data safe. 

Hence, keep your devices with you all the time or lock them away. If someone steals your device, report it immediately to your manager or the IT department. 

Invest in a good antivirus software.

Have you ever faced a situation where your computer or laptop crashed unexpectedly, experienced slow performance, lost files, or constant browser pop-ups? If your answer is yes, these are the signs of a virus on your device. 

While traveling, business travelers face several points of network security vulnerability, such as Wi-Fi hotspots that can easily download viruses on their systems. This poses a potential threat to all the essential and critical data.  

Investing in a robust antivirus solution will protect your devices from viruses and other malicious activities. It acts as the first line of defense against hackers and data thieves. It also ensures protection from corrupted or malicious software, phishing attacks, spyware, etc. 

Use secure software solutions.

The growing number and the diversity of cyber threats have led to several data breaches that pose an enormous danger to the privacy of individuals and businesses. The apps on your phone collect tons of information, including your unique device ID, location, demographics, etc. This provides insights to the hackers/thieves into your day-to-day activity, which can be very risky. 

Working with outdated software solutions can leave businesses and employees vulnerable to such threats. A secure software solution with advanced encryption protocols ensures the data remains safe.  

For instance, if you use an advanced travel and expense management software with advanced security features, your private information, such as payment, date of birth, and IDs, remains safe under multiple layers of security. 

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Apply the solution for securing private data while traveling.

Although traveling for business might seem appealing, it raises a few concerns about the safety of your private data. Hence, you need to invest some time in ensuring data security before or during the trip. Following the solutions for securing private data while traveling will minimize these threats and ensure a traveler’s safety.

ITILITE deploys a robust security infrastructure with certifications in GDPR, SOC2, ISO 27001:2013, Level 1 PCI DSS, and more. Our unified travel and expense management software is a SaaS-based solution with advanced security features. All your private data is stored in the cloud to ensure complete data protection, even if your device is lost or stolen. 

Get the free demo of ITILITE to experience the security features yourself.

Author : Priyanka Kamath
Priyanka Kamath is a content writer and marketer at ITILITE. She quit her clinical research job to pursue something she loved-content creation! An avid traveler and travel influencer, she loves creating memories and narrating stories through videos and photos. She loves watching thriller movies and is an ardent cricket enthusiast.