Best Apps for Business Expenses

In today’s fast-paced work environment, employees are expected to be productive from anywhere, at any time. Unfortunately, the outdated software they often use adds to their workload rather than alleviating it. Especially when it comes to managing travel and expenses. According to a report, 37% of financial leaders find processing expense reports a drain on time that impacts employee productivity.

The challenge for CFOs and finance teams is clear. They need the best app for business expenses that optimizes their employees’ time. The goal is to eliminate unnecessary friction, reduce the time spent on administrative tasks, and ensure accuracy and compliance. 

To meet these needs, a variety of expense management apps have been developed. These apps are designed to simplify the process of tracking, categorizing, and reporting expenses. They offer features such as automated receipt scanning, GPS-based mileage tracking, integration with credit card accounts, and real-time expense reporting. 

However, amongst so many software available in the market. It can be difficult to choose.

Find Out the Best Apps for Business Expenses

We have listed down the 5 best apps for business expenses for you.

1. itilite 

itilite offers a comprehensive expense management solution designed to streamline the expense reimbursement process for businesses. With a focus on efficiency, control, and risk mitigation, it is an app to track business expenses. itilite empowers organizations to manage expenses seamlessly, ensuring compliance and accuracy throughout the reimbursement process.

Pricing: $6 per active user

(An active user submits at least 1 expense report in a month)

Key Features

  • Faster Expense Reimbursements – Expedite the reimbursement process by enabling faster filing of expenses and implementing automated audits, reducing processing times significantly.
  • Establish Control, Mitigate Risks – itilite, the best app for business expenses, helps establish internal controls. It mitigates the risk of processing incorrect expense claims, ensuring compliance with company policies.
  • Categorization of Expenses – It facilitates the smooth flow of expense data from itilite to ERP systems by creating unlimited General Ledger-based categories, simplifying reconciliation processes.
  • Automated Expense Filing – It simplifies expense management using OCR technology. The feature automatically creates draft expenses, reducing manual data entry.
  • 100% Policy Compliance – The software flags out-of-policy spends and ensuring adherence to company expense policies.
  • Custom Reports – Gain valuable insights into employee spending behavior with real-time insights and schedule custom reports to understand expense trends and patterns.
  • Integrations – Easily integrate itilite with leading ERP software, ensuring seamless synchronization of travel and expense data.
  • Pay-Per-Use Fee – With the pay-per-use model, there are no setup fees or monthly commitments. Businesses only pay when a user files an expense or submits an expense report, optimizing cost-effectiveness.
  • 24×7 Support and Easy Setup – Itilite, the best app for business expenses, offers 24×7 human-powered customer support and ensures easy setup. It allowes businesses to get started with expense management in hours, not weeks.

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2. Emburse Certify

Emburse, founded in 2015, has quickly established itself as a leading provider of expense management solutions. It is one of the best app to track business expenses. The company has united some of the most trusted and well-known names in the industry under the Emburse brand, including Certify. This consolidation allows Emburse to offer a comprehensive suite of tools designed to meet the diverse needs of businesses of all sizes.

Pricing: $12 per user/month

Key Features

  • Time and Cost Savings – Save time and money, allowing your finance team to focus on strategic work by eliminating tedious manual data entry.
  • Enhanced Employee Productivity – Emburse, the best app for business expenses, helps employees focus on work that drives business forward. It reduces reconciliation and reimbursement times.
  • Automated Compliance – Automatically enforce compliance with built-in policy controls to ensure adherence to company policies.
  • Global Support – Built for global commerce with support for over 140 currencies and 64 languages, catering to international business needs.
  • Efficient Mileage Tracking – Use GPS to transform trip information into accurate, reimbursable mileage expenses effortlessly.
  • Automated Expense Report Creation – It automatically creates expense reports on a set schedule, promoting timely data entry and compliance.
  • Pre-Approval and Budget Control – Budget owners can see and control spending before it happens, providing better financial oversight and control.

3. Zoho Expense

Zoho Expense, the best app for business expenses, is a comprehensive solution. It is designed to simplify the process of tracking and managing business expenses. With a focus on automation, accuracy, and user-friendliness, Zoho Expense helps businesses of all sizes streamline their expense reporting.

Pricing: $6 per user/month

Key Features 

  • Receipt Management – Simplify receipt management with features like autoscan, bulk import, and integration with other cloud applications. Receipts are digitally stored, ensuring no paper copies are lost.
  • Expense Management – Upload and manage expenses efficiently, supporting multiple currencies and methods. You can customize expenses to suit organizational needs.
  • Mileage Tracking – Track business mileage accurately using your Android, iPhone, or Apple Watch. Zoho Expense, the best app for business expenses, offers four different methods for adding mileage expenses. It ensures precise tracking and reimbursement.
  • Per Diem Automation – Automate per diem calculations with pre-defined rules based on country compliance and location. This feature eliminates manual calculations, providing fast and accurate expense reports.
  • Corporate Card Reconciliation – Connect corporate cards for faster reconciliation. Associate cards with specific employees, fetch card feeds instantly, and automatically match and reconcile business expenses. The dashboard provides a complete reconciliation overview.
  • Expense Report Automation – Automate the expense report creation process with Zoho Expense, the renowned app to track business expenses. The software automatically adds expenses to a report and submits it, reducing manual effort and ensuring timely reporting.
  • Compliance and Auditing – Ensure compliance with GDPR and ISO standards. Zoho Expense offers dedicated editions for various countries, making local compliance easy. Stay audit-ready with features that detect policy violations, possible duplicates, and fraudulent behavior.

4. Freshbooks

FreshBooks is a cloud-based accounting software. It simplifies finances for small business owners, freelancers, and service-based businesses. Renowned for its user-friendly interface and robust feature set, FreshBooks helps users manage their invoicing, expenses, time tracking, and financial reporting with ease.

Pricing: Starts from $19 with additional team members at $11/user/month

Key Features 

  • Automatic Expense Tracking – FreshBooks, the best app for business expenses, allows users to connect their bank accounts or credit cards. It automatically updates and categorizes expenses without manual entry. This feature ensures that business finances are always up-to-date and accurate.
  • Mobile Receipt Scanning – Users can scan paper and digital receipts using the FreshBooks mobile app. It auto-captures details like the merchant, totals, and taxes. Receipts can also be emailed directly to the FreshBooks account for easy logging and organization.
  • Expense Categorization for Tax Time – FreshBooks categorizes expenses with tax time in mind, making it easier for users or their accountants to file taxes. This feature helps ensure all financial information is organized and accessible when needed.
  • Bill Clients for Expenses – FreshBooks enables users to mark expenses as billable. You can also add a markup if necessary and automatically pull these expenses onto clients’ invoices. This ensures that all billable expenses are accounted for and no revenue is missed.
  • Project Expense Tracking – FreshBooks is the best app for business expenses. It helps teams monitor their spending and ensures that projects stay within budget. This feature provides transparency and control over project-related expenses.
  • Multi-Currency Expense Management – FreshBooks supports multi-currency expenses. It makes it easy for businesses operating internationally to track and manage expenses in different currencies. Therefore, ensuring accurate financial reporting and compliance.
  • Ready-Made Financial Reports – FreshBooks offers a range of ready-made financial reports, including profit and loss, sales tax summary, and accounts aging reports. These reports provide valuable insights into the business’s financial health and make tax season stress-free.

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5. Rydoo

Rydoo is an AI-powered expense management software that streamlines claim submission to reimbursement. It offers real-time visibility and control over company spending through a single, integrated tool.

Pricing: Starts at $10.87/user/month

Key Features

  • AI-Powered Expense Monitoring (Smart Audit) – Uses AI to analyze employee expenses, flagging non-compliant or suspicious claims automatically. This reduces the need for manual checks and reinforces spending control.
  • Customizable Policies – Configure spending controls and pre-define approval workflows.
  • Easy Scanning with Receipt Scanner – Capture receipts in just 10 seconds. The software auto-populates details such as merchant, amount, date, VAT, country, and currency with over 95% accuracy.
  • Instant Approval – Approve expenses in real-time, access receipt copies, and follow up as needed to ensure compliance.
  • Real-Time Reporting – Provides real-time access to expense reports. It enhances transparency and allows for immediate action on policy adherence.
  • Improved Compliance – Embed official tax, per diem, and mileage figures for over 80 countries.
  • Per Diem Management – Automate per diem calculations using official rates and trip details.
  • Mileage Tracking – Integrated with Google Maps for accurate mileage entries and visibility of all company trips.

Opt for the Best App for Business Expenses

itilite corporate travel management platform with integrated expense management offers a range of features. It is designed to streamline expense processes, establish control, and mitigate risks effectively.

Its user-friendly interface, real-time insights, and seamless integrations, itilite empower businesses to manage expenses while ensuring 100% compliance. It also speeds up the travel expense reimbursement process.

Don’t settle for less when it comes to expense management. Choose itilite and unlock unparalleled efficiency, accuracy, and cost-effectiveness.