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Office tasks can get stressful if they pile up and are not organized properly. Simple things such as organizing a meeting can have many aspects that require attention, such as planning itineraries, minutes of meetings, and many more.
There are multiple such office management tasks that require as much or even more attention. In the absence of an efficient office management process, the organization can become chaotic and disoriented. And, amidst all the disorganized data and influx of information, it is easy to lose track of priorities. If there are inefficiencies in office management, it is bound to crumble or eventually come crashing down.
This is why in recent times, there has been an emergence of several office management software tools. With digital intervention in the field of office management, it has become possible to manage these tasks and responsibilities without wasting time.
Here are some of the must-have office management software tools which you can use to manage your work better:
For employees and managers, communication is essential, whether it involves communicating with their team members, senior officials, or clients. These communication tools are one of the office management software that can make work and life easier by giving ways to keep in touch with others in real-time.
Slack is one of the essential communication tools which many organizations are using. It is an application with an instant messaging feature that employees can use from their phones or desktops.
With Slack, you can instantly communicate with your team members and host meetings through their channels. Moreover, you can create multiple channels for communicating regarding different projects, send private messages, hold meetings, and run internal communications in a streamlined manner.
If you are looking for a channel to communicate collaboratively, Chatter (A Salesforce tool) is probably the best option. This tool makes sharing files and information easier to share and collaborate with team members regarding any task immediately. Chatter also has an internal social media network that lets employees know, talk, and bond with each other.
Microsoft Teams is probably the best tool for communication in large organizations or startups dealing with enterprise clients. It is one of the best and most valuable applications that perform well and amalgamate with the Microsoft Office suite.
This application combines chat, calls, meetings, Microsoft 365 apps, and third-party tools in a centralized platform. Microsoft Teams streamlines work, saves time, hosts effective video meetings, and helps collaborate seamlessly. Whether you are nearing a deadline or want to share your idea, Teams helps you do just that.
Online Conference and Meeting Software
With remote and hybrid work cultures prevailing in many organizations, the demand for video conferencing and meetings is high. Hence, you can connect with your team from anywhere with the best online software tools with good, stable, and glitch-free conference calls. Additional functionalities such as screen sharing and whiteboards are an added advantage.
Zoom is a widely-used video conferencing tool. It is the right place to start if you are new to video conferencing and hosting meetings. This office management software tool has become increasingly popular because of its ease of use, affordability, and reliability.
Setting up a discussion on Zoom is very easy and lets you record videos, so you don’t have to take notes. Whether traveling in a car, hanging out in a cafe, or working from the office, you can use Zoom to communicate from your phones or desktops.
GoToMeeting is ideal for virtual meetings and webinars if you want something more organized. This office management software tool is loaded with helpful features and admin tools, which lets you oversee and control user access just like an admin dashboard.
You can also integrate meetings from GoToMeeting with other apps such as Microsoft Teams, Slack, Outlook, Chrome, etc. It includes intuitive voice commands, which are useful for team members and clients who want to join the call while on the go.
For flexibility and user-friendliness, WhereBy is an excellent option for video conferencing. The user-friendliness feature lets users join a meeting with single-click access. It requires no login to enter a meeting room and has easy virtual room links. It is a simple platform to get in touch with your employees irrespective of location.
Project Management Software
Managing multiple tasks and deadlines can be very challenging. A manager with a hectic work schedule does not get time to manage multiple projects simultaneously. A Project Management software tool can help you be organized.
Asana is one of the most useful productivity and project management software tools as it is intuitive, easy to use, and beginner-friendly. With Asana, you can easily organize tasks and break them down into sub-tasks based on your project requirements. You get real-time insights regarding the progress of the work, submit and manage work requests in one place, view your team’s work on a shared calendar, and many more.
Trello is a super easy office management software that lets you organize your tasks, projects, events, and many more. You can also move your cards once you have completed the tasks from ‘to do’ to ‘done.’ Trello also lets you customize and expand with more features as your team grows. You can use plenty of functionalities such as notes, lists, and checklists.
Bitrix 24 is a fantastic platform for social collaboration, communication, and office management. You can manage documents, events, and calendars with project management.
Bitrix 24 is ideal for small companies as it lets you easily communicate with each other with an inbuilt call and messaging feature. It is also suitable for companies working remotely and wanting to keep in touch and collaborate effectively.
Travel and Expense Management Software
Many employees often travel for work, so managing their travel and expenses can be quite a hassle. Therefore, investing in good travel and expense management software will curtail all the manual modes of handling travel and expense.
If your employees are traveling for work, ITILITE is an excellent option to manage their travel itinerary and file expenses on the go. It is a SaaS-based application that employees can just log in to from any device through a web browser.
ITILITE offers personalized booking options, extensive travel inventory, interactive UI, and real-time notifications. Moreover, the employees can upload receipts on the same app and get reimbursed with a single click.
Almost every organization will have work involved with accounting, finances, bookkeeping, etc. Using robust and user-friendly tools will help you track costs, analyze overspending and manage expenses.
QuickBooks by Intuit is the most popular business accounting software used to manage income and expenses. You can use it for invoicing customers, generating reports, paying bills, and also for preparing taxes. It includes several solutions that work wonders for anyone.
In QuickBooks, you can print financial statements that provide information about how your business is performing. You also get profit and loss reports, balance sheets, and statements of cash flows. It comes in both cloud-based online and traditional desktop programs, which is beneficial for both employees and managers.
With Sage, you only need to enter your data, and the tool will do the rest. The various features of Sage include invoicing, VAT returns, link bank accounts, cash flow management, inventory management, and third-party software integration.
The main advantage of Sage is that it offers a 30-day free trial with no hidden fees, and you can cancel the subscription anytime. Reports are well detailed and generated in a timely manner, and you can link multiple bank accounts and credit cards with the software. It is also an enterprise resource planning tool that can also be used for more than just accounting, such as people management, team collaboration, etc.
If you are a manager or an owner of small businesses, Wave is a fantastic option for managing your expenses. It is a cloud-based software that covers everything from payments, invoicing and payroll. Wave also helps you prepare for your tax by syncing bank account information. Bonus features include mobile invoicing and online payment solutions that will help you send invoices and get paid faster.
Xero is accounting software known for its reliable mobile experience. Its tools help small businesses, accountants, and bookkeepers. With Xero, you easily track and pay bills on time, get a clear overview of accounts payable and cash flow, submit and reimburse expense claims, and view spending with expense management tools. Xero is quick and easy to use with multiple reconciliations.
Document and Data Management Software
Employees need to deal with multiple documents daily. These documents must be emailed, stored in files, and sent to team members numerous times. Under such circumstances, organizing them is crucial, and you can do this with the help of document and data management software.
Google Workplace is a flexible and innovative solution for teams of all sizes to create connections and collaborate. It includes applications such as Gmail, Google Docs, Google Calendar, Google Drive, Google Meet, etc.
Workspace allows you to share files, make video conference calls, share pictures of large sizes, and many more for any important meeting or webinar.
Confluence is a helpful tool for your internal workspace and document management if you want a simple view. It lets you organize your tasks, notes, and projects cohesively in your organization, giving everyone a single platform to find information and documents they need. It also helps you design interactive sessions and collaborative work approaches.
While spreadsheets and databases can be useful, they are not often user-friendly and come with several limitations. Airtable is a great office management software tool offering a hybrid between a database and a spreadsheet. Its user interface makes creating and interrogating data delightful. You can create a custom interface that gives every team member the necessary information and a simple way to take action.
Employee Recognition and Engagement Tools
Employees work hard round the clock and deserve recognition and appreciation for their contributions. Some great tools can help managers and companies run employee recognition programs and give a shoutout to all the hardworking ones.
Bonusly gives teams a simple and effective way to appreciate people around them and pool some cash to receive awards. It also has a public wall to understand your colleague for notable achievement, someone’s great work, highlight a remarkable achievement, or just appreciate someone’s good attitude. Team members can share Bonusly points to thank others and utilize them in the form of gift cards or lunch coupons.
With Hoppier, you can send rewards to a small group of employees or everyone at once. Moreover, you can set up an employee gifting card and send digital cards to employees as thank you, congratulations, or gift cards. This is a great way of corporate gifting, so you can also gift your clients or new customers a thoughtful gift.
Kazoo is the office management software you must consider if you’re looking for in-depth employee engagement and recognition. This tool combines public recognition with goals, performance reviews, and incentives.
The tool is designed in such a way to help your teams stay engaged, motivated, and excited about the work they do. You can easily create goals across all levels, including individual teams, departments, and companies.
Office management software tools help you get the job done faster, and lets employees collaborate, manage their tasks, and meet deadlines on time. These tools suit small and large businesses whether you are working from remote locations, on a hybrid basis, or from the office.
ITILITE’s SaaS-based travel and expense management platform is one such office management tool that helps you manage the business travel process with ease.
Get a free demo to try out all features yourself.