If your employees travel frequently for work, then a business travel request form is an absolute necessity for your company. Before going on a business trip, employees must fill the form with their travel details and intended journey and seek approval on the same. They can also include an estimated budget of the trip in the business travel request form. This will give you as well as finance managers an idea about the business trip as well the travel expenses.
However, the entire process of submitting the travel request forms and their approval does not have to be manual. Today, there are several other ways to streamline the corporate travel and expenses submission and approval process.
Here is an infographic that will give you a glimpse of what business travel request form is, and its importance.
Read the blog in detail to learn about travel request forms and a more efficient process of corporate travel approval. Also, we will share with you a customizable business travel request form that you can share with your employees. Read on!
Travel request forms are filled by employees who are traveling for business purposes. It gives the management an overview of their business trip with respect to expenses and strategy. It typically has the following fields or sections:
The business travel request form ensures that travel within a company is:
A business travel request form needs to be submitted, reviewed, approved, or rejected on time. If you want a paperless office and well-organized records of all your employees, the best way to manage the travel and expense approvals process is by automating it. Automation helps in saving time and increases efficiency. The travel request can be raised via an automated system and can be approved or declined instantly. Plus, the finance teams save money by preventing any out-of-policy expenses.
You can also set some essential features for the travel request form to be automatically approved. For example, the conditions can be:
If both the conditions are met, the business travel request form can be approved automatically and sent to finance managers for providing the trip advance.
ITILITE is a business travel management platform that enables you to automate all your travel and expense processes seamlessly. Get a free product demo today to experience all its features.
Having a neat business travel request form with clearly demarcated sections with trip and expense details can make the process submission as well as approval easier. Here is a customizable business travel request form template that you can share with your employees. They can add or remove fields as per their requirements.
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