Events & Group Travel, handled end to end
From 20-person offsites to 500-attendee conferences — venue sourcing, group flights, on-ground logistics, and live event support. Managed by a dedicated specialist team, not a platform.
Trusted for events and group travel by teams at
We don't just book. We manage.
From the first vendor call to the last departure — our specialist team handles every detail, negotiates on your behalf, and stays available 24/7 until it's done.
Group flights & hotels for 100+ travelers
Coordinating large group travel is a fundamentally different problem from booking one person a flight. We handle group fare negotiations, seat consolidation across multiple departure cities, room block contracts, attrition clauses, and all payments — so you're never chasing 80 individual confirmations or managing a spreadsheet of rooming lists.
Vendor negotiations on your behalf
We negotiate directly with hotels, airlines, coaches, and venues — drawing on existing supplier relationships and booking volume to secure rates and contract terms you simply can't get booking independently. Every quote comes with our recommendation on whether to take it, so you're never navigating vendor conversations alone.
Event experience, managed end to end
Beyond travel, we coordinate the full event experience — venue setup and configuration, networking event production, AV and stage arrangements, and welcome coordination for attendees and speakers. Each element is scoped to your event brief and managed by your specialist, without the back-and-forth of juggling multiple vendors yourself.
24/7 support throughout your event
A named specialist is reachable around the clock for the duration of your event — not a support ticket queue, not a chatbot. If a flight gets cancelled, a hotel overbooks, or a coach is running late, we handle it in real time so your team doesn't have to. You stay focused on your attendees; we manage what goes wrong.
Budget tracking & post-event reporting
We track spend against your approved budget in real time throughout the engagement — not just at the end. When the event closes, you receive a full vendor reconciliation, spend summary by category, and a post-event debrief document. Everything you need to report back internally and plan the next one without starting from scratch.
What our customers say
“We have 20+ simultaneous projects with non-profits. Tracking travel spend accurately at a project level is crucial for us, since we get reimbursed from our partners and through grants. Through ITILITE, project level reporting has been seamless and it has become my go-to tool for getting this information.”
“We have 20+ simultaneous projects with non-profits. Tracking travel spend accurately at a project level is crucial for us, since we get reimbursed from our partners and through grants. Through ITILITE, project level reporting has been seamless and it has become my go-to tool for getting this information.”
