By role

Table of Contents

How to Plan your Business Trip with ITILITE?

Business Trip with ITILITE

Navigating the complexities of planning a business trip can often feel overwhelming. Yet, the convenience of managing all aspects of your journey, from securing flight and hotel tickets to handling various trip details from a single, integrated platform, transforms this challenge into a seamless experience. 

As the leading corporate travel management solution, ITILITE is designed to make every aspect of corporate travel faster, easier, and more cost-effective. From securing the best deals and discounts to streamlining expense reporting, ITILITE empowers businesses to optimize their travel processes while ensuring maximum employee benefits. 

In this guide, we’ll explore how you can leverage ITILITE to plan your business trips with efficiency, ultimately enhancing business travelers’ experiences.

For Business Trip Booking 

Step 1: Registration

  • Visit the ITILITE App or Website: Open your web browser and navigate to the official website.
  • Registration: Look for the “Sign Up” or “Register” option on the website’s homepage. Click on it to begin the registration process.
  • Enter Your Details: Please complete the registration form with the required information, which typically includes your name, email address, and password. 
  • Verification: After submitting the registration form, you may be required to verify your email address. Check your inbox for a verification email from ITILITE and follow the instructions to verify your account.
  • Log In: Once your account is verified, return to the website and click the “Log In” or “Sign In” option.
  • Enter Credentials: Enter the email address and password you used during registration to log in to your account.
  • Access Dashboard: Upon successful login, you should be directed to your dashboard. Here, you can access various features and tools for planning and managing your business trips.
  • Begin Planning Your Trip: From the dashboard, you can start planning your trip by creating a new itinerary, booking flights, reserving hotels, expense management and more.

Step 2: Business Trip Creation

  • Create New Trip: Start by initiating a new trip on the platform.
  • Choose Mode of Transportation: Select between flight, train, bus, or car rental based on your travel needs.
  • Select Journey Type: Decide whether you require a single-way, round-trip, or multi-city journey.
  • Enter Travel Details: Input destination, travel dates, time, purpose of trip, and any other relevant information to establish your travel itinerary.
  • Accommodation Preferences: Choose between single-location or multi-location hotels and provide check-in date and time accordingly.
  • Number of Business Travelers: Specify the number of travelers, with the option to add up to 25 adults on a single trip.
  • Enter Traveler Names: Input the full names of all business travelers accurately to ensure smooth booking processes.
  • Provide Contact Information: Fill in each traveler’s phone number and email address for seamless communication and coordination during the trip.
  • Special Requests: If you have any additional requirements or special requests, specify them in this section for accommodation and transportation arrangements.

Step 3: Flight and Hotel Booking

  • Personalized Recommendations: Upon submission of your travel details, ITILITE will redirect you to personalized flight and hotel packages tailored specifically for your trip.
  • Top Three Packages: ITILITE curates the top three packages based on value, cost-effectiveness, and travel time, ensuring optimal options for your business trip. By presenting these curated packages, the software eliminates the need for you to spend time searching for the best deals yourself.
  • Flexibility: While ITILITE suggests these packages, you retain the flexibility to explore and book different flights or hotels if you prefer.

Step 4: Confirmation of Ticket

  • Review Booking: Check your booking details for accuracy and completeness.
  • Add Passport Information: For each business traveler, enter the passport issuing country, passport number, and expiry date.
  • Include Loyalty Memberships (Optional): Add up to 15 loyalty memberships for benefits and rewards.
  • Select Baggage Preferences (Optional): Choose baggage requirements and preferences for your flight.
  • Provide Additional Information for Approver: Include any relevant details your approver may need.
  • Send Trip for Approval (Business Trips): Submit the trip for approval by your manager or relevant authority.

Suggested Read: 10 Ways to Leverage Loyalty Programs for VIP Business Travelers

For Car Rental Booking

  • Select ‘Book Car’ Option: Choose the option to book a car on the platform.
  • Add Trip ID (Optional): Link the car booking to an existing trip ID for consolidated trip management.
  • Choose Service Type: Select from Airport Service, Hourly Rental, Pickup & Drop, or Outstation Car options.
  • Provide Details Based on Service Type:
  • For Airport Service: Specify pickup/drop locations, date, time, flight number (optional), purpose of travel, business trip will have business traveler details, and any special requests.
  • For Hourly Rental: Enter pickup location, duration, date, time, purpose of travel, traveler details, and special requests.
  • For Pickup and Drop: Input pickup/drop locations, date, time, purpose of travel, traveler details, and any special requests.
  • For Outstation Car: Choose round trip or one-way, provide locations, dates, times, traveler details, and special requests.
  • Submit Request: Once all details are entered, submit your request.
  • Receive Booking Confirmation: After submitting your request, you’ll receive a confirmation email with your car booking details.

Suggested Read: 5 Essential Car Rental Tips for a Smooth Business Travel Experience

Streamline Your Business Trip Bookings 

Travel effortlessly with ITILITE, your ultimate companion for streamlined trip bookings. Say goodbye to the hassle of scouring the web for deals and discounts, as we bring you exclusive access to the best offers and savings across a vast inventory of flights and accommodations.

Plan a business trip with ITILITE and let go fo your hassles! But that’s just the beginning! With ITILITE, you’re not just booking a trip – you’re unlocking a suite of premium features designed to elevate your travel experience.

Flight Reshopping 

Never settle for less. Experience the power of flight ReShop to ensure you always get the best price, even after booking.

Policy Compliance Assurance

Rest easy knowing every aspect of your journey aligns with company policies, ensuring 100% compliance..

Maximize Value with Unused Ticket Management

Don’t let value go to waste. Our unused ticket management feature ensures every penny counts.

Pinpoint Cost-saving Opportunities

Identify areas for optimization and cost reduction with precision, ensuring every dollar spent delivers maximum value.

and so much more..!

Book a free trial with us to know more about how you can leverage these features.

Discover a simpler way to manage corporate travel

Corporate travel management can be extremely daunting. Getting travelers to stick to budgets while booking travel, monitoring spends or finding support for travelers – there is always something that needs to be done. That’s why we built a solution that makes corporate travel management simpler.

Related posts

Get the latest in your inbox

Group 1416

Subscribe to the Itilite blog and never miss a post!

Simplify your travel and expense management process!

Simplify your travel and expense management process!