Corporate Travel Itinerary Templates For A Successful Trip 

Planning small things better always leads to effective business management. A corporate travel itinerary can help your employees be extra prepared for a business trip. It can help them keep all pertinent information at hand –  they can note their travel dates, flight number, hotel name, etc., on the travel itinerary. 

Here is an infographic showing the details that travel managers should include in a corporate travel itinerary.

To know more about the corporate travel itinerary, keep reading the blog. This blog also includes corporate travel itinerary templates that will help your employees keep track of important things while on a business trip. Also, you will get an idea of the budget for the entire trip.

What Should A Corporate Travel Itinerary Include

A business itinerary should have a great number of details. It should also be simple to read and easy to follow. Key elements that a business travel itinerary should contain are:

1. Details about the hotel/accommodation

Include the details of the check-in and check-out time along with the address of the hotel. You can also add some more details, like the amenities they can expect at the hotel to make their trip more enjoyable. 

2. Transportation time and details

Include the overall trip’s transportation details, like the arrival and departure times and the terminals. When does the employee leave home for the airport/station? How will the employee travel from the airport to the hotel? Details of the car rental service, if any.  Are there any layovers in between? You can also include the parking details for personal vehicles. 

3. Day-to-day schedule details

Include any places your employees would be visiting for client meetings. How much time would they give for snack breaks and meals? You can also suggest if they would need to wear formal clothes, the weather forecast, travel packing suggestions, etc.

Apart from this, ensure your travel itinerary includes your company’s name and logo and your employee’s name, designation, & department. 

Corporate Travel Itinerary Templates That You Can Start Using Right Away

You can have different business travel itineraries depending upon the business trips. Here is a list of corporate travel itinerary templates for different types of business itineraries, such as conference travel itinerary templates, international travel itinerary templates, and media tour itinerary templates. 

Conference travel itinerary template (Domestic travel)

Conference Name:	From/To:
Venue/Place:

DAY 1/DATE:

TIME	ACTIVITY DESCRIPTION	DETAILS OF THE TRANSPORT	TRANSIT TIME
7:00 AM	Leave the house for the airport	Via Scheduled Taxi The contact number of the driver:	2 hours
10:00 AM	Plane takes off	Flight number: Terminal:	3 hours
1:00 PM	Drive from the destination airport to the hotel	Hotel name: Booking ID:	1 hour

DAY 2/DATE:

TIME	ACTIVITY DESCRIPTION	DETAILS OF THE TRANSPORT	TRANSIT TIME
8:00 AM	Breakfast	Name of the restaurant at the hotel	1 hour
9:00 AM	Meeting with Client	At the hotel	3-4 hours
1:00 PM	Lunch with Client	Restaurant name: Booking ID:	1 hour
2:00 PM	Meeting resumes with client	At the hotel	2 hours
4:30 PM	High Tea	Name of the restaurant at the hotel	.5 hour
5:30 PM	Sight-seeing with the client	Via Scheduled Taxi The contact number of the driver:	2 hours
8:00 PM	Dinner	Restaurant name: Booking ID:	1 hour
10:00 PM	Back to hotel	Via Scheduled Taxi The contact number of the driver:

DAY 3/DATE:

TIME	ACTIVITY DESCRIPTION	DETAILS OF THE TRANSPORT	TRANSIT TIME
8:00 AM	BREAKFAST	At the hotel	1 hour
9:00 AM	Leave hotel for the airport	Via scheduled taxi.  Contact no. of the driver:	1 hour
1:00 PM	Plane takes off	Flight number: Terminal:

International travel itinerary template

Destination:	From/To:
Time difference:

 DAY 1/DATE:

TIME	ACTIVITY DESCRIPTION	DETAILS OF THE TRANSPORT	TRANSIT TIME
7:00 AM	Leave the house for the airport	Via Scheduled Taxi The contact no. of the driver:	2 hours
10:00 AM	Plane takes off	Flight Number: Terminal:	4 hours
2:00 PM	Arrive at layover location		2 hours
4:00 PM	Depart layover location	Flight Number: Terminal:	4 hours
8:00 PM	Arrive at destination
9:00 PM	Go to hotel	Name of the hotel: Booking ID:	1 hour

DAY 2/DATE:

TIME	ACTIVITY DESCRIPTION	DETAILS OF THE TRANSPORT	TRANSIT TIME
8:00 AM	Breakfast	Name of the restaurant at the hotel	1 hour
9:00	Leave hotel for site office	Via Scheduled Taxi The contact number of the driver:	1 hour
10:30 AM	Team meeting	Address of the office	2  hours
1:00 PM	Lunch with colleagues	Office site	1 hour

DAY 3/DATE:

TIME	ACTIVITY DESCRIPTION	DETAILS OF THE TRANSPORT	TRANSIT TIME
8:00 AM	Breakfast	Name of the restaurant at the hotel	1 hour
9:00 AM	Meeting with Client	At the hotel	3-4 hours
1:00 PM	Lunch with Client	Restaurant name: Booking ID:	1 hour
2:00 PM	Meeting resumes with client	At the hotel	2 hours
4:30 PM	High Tea	Name of the restaurant at the hotel	.5 hour
5:30 PM	Sight-seeing with the client	Via Scheduled Taxi The contact number of the driver:	2 hours
8:00 PM	Dinner	Restaurant name: Booking ID:	1 hour
10:00 PM	Back to hotel	Via Scheduled Taxi The contact number of the driver:

Media tour itinerary template 

Media Tour Dates:

Location:

DAY1/DATE:

TIME	ACTIVITY DESCRIPTION	DETAILS OF THE TRANSPORT	TRANSIT TIME
8:00 AM	Leave the house for the airport	Via Scheduled Taxi The contact number of the driver:	1 hour
11:00 AM	Plane takes off	Flight Number: Terminal:	2 hours
2:00 PM	Drive from the destination airport to the hotel	Hotel name: Booking ID:	1 hour
3:00 PM	Lunch	Name of the restaurant at the hotel	1 hour

DAY 2/DATE:

TIME	ACTIVITY DESCRIPTION	DETAILS OF THE TRANSPORT	TRANSIT TIME
8:00 AM	Breakfast	Name of the restaurant at the hotel	1 hour
9:00 AM	Meeting at Media Outlet 1	Via Scheduled Taxi The contact number of the driver:	45 minutes
10:00  AM	Meeting with the media contact person	At [Address of the media outlet]	2 hours
1:00 PM	Lunch	Restaurant name: Booking ID:	2 hours
4:00 PM	Meeting at Media Outlet 2	At [Address of the media outlet]	1 hour
5:30 PM	Meeting at Media Outlet 3	At [Address of the media outlet]	1  hour
7:00 PM	Back to hotel	Via Scheduled Taxi The contact number of the driver:	30 minutes
8:00 PM	Dinner	Restaurant name:	1 hour

Optimize Your Time with Corporate Travel Itinerary Templates

A corporate travel itinerary template can help your employees stay more organized and manage their time effectively.  On the other hand, you, as a travel manager, get an idea about the budget for the entire trip. It’s a win-win for both you and your employees.

However, as the corporate travel itinerary template has several details, always make sure you proofread it at least thrice before sending it to your employees.  

Manage Your Travel Better With ITILITE

While travel itineraries are one of the things that your employees would be excited about, you can drive employee delight by adopting an integrated travel and expense management software such as ITILITE.

With ITILITE, your employees can quickly take care of all their bookings, expense reporting, and much more, so they have time to invest in health, wellness, and productivity. To know more, book a demo with our product expert today!