Expense and cards management - built for construction teams
Your crew stops chasing reimbursements, you stop getting 2 AM texts, every expense tracks to the right job code—suddenly, life’s good.
Trusted by leading construction companies in the US
Credit Cards built specifically for construction. No reimbursements, no drama.
Issue cards with custom limits and controls. Crew spends directly, no personal money involved, no reimbursement paperwork chasing them forever.
The Three-Step Expense Process: Swipe. Confirm. Done.
Card transactions auto-assign to GL codes and projects. Crew gets a notification, taps confirm, moves on. Finance gets reconciled data without lifting a finger.
Track expense at project level. Not the “guess and check” level
Every transaction tags to job codes automatically. No scrambling at month-end to figure out which project ate your budget. You can even issue cards that are linked to a certain project
Never Send Another Credit Card Authorization Form
ITILITE handles credit card authorizations for you. No more admin calls to hotels. No midnight check-in delays for your crew. Just smooth arrivals.
"ITILITE's speed and response time is so incredible that if that was the only asset they had, it would be enough! I can see flight results immediately, book and get the confirmation email. Not even Expedia and all the other platforms are as fast as you."
Zero Service Fees on Travel, Zero Drama on Same-Day Bookings
Book with ITILITE cards and skip all service fees. Arrange same-day travel at best-in-class discounts. Last-minute jobs get last-minute travel, no premium pricing.
Integrations
Built to Work With Construction ERPs, Not Fight Them
Seamless integrations with Viewpoint Vista, Acumatica, Sage 300 CRE, CMiC, and others. Expense data syncs automatically to your system. No workarounds required.
Frequently Asked Questions
Expense, Payment and Corporate Cards
1. How can employees check into a hotel without needing a personal credit card?
When you use ITILITE as your construction expense management solution, employees show only their license at check-in. Our best credit card for construction business eliminates the need for personal cards, making travel hassle-free for your field teams. Learn more about credit card authorization process automationhere
2. Does using the platform eliminate the manual credit card authorization process (CCA)?
Yes, the specialized corporate card automates the CCA process completely. This construction expense management software eliminates manual paperwork and hotel follow-up that wastes your admin team’s time.
3. Can travelers rent cars without using their personal credit card for deposits?
Yes, direct billing with rental agencies means the corporate card gets charged directly. Your crew never needs to use personal cards for deposits when you have the best credit card for construction teams.
4. Why do employees need access to card information when using the platform for booking?
After initial setup, employees typically won’t need card details. Hotels are covered via virtual cards, and flights charge to the central card automatically through our expense management software for construction.
5. How are incidental charges handled for travelers who do not carry a personal credit card?
Currently, the company covers rooms and taxes. We’re planning to enable coverage for incidental charges like parking and resort fees via payment instruction, making construction travel management even smoother.
6. Why are some hotels charging the employee’s personal card even when company payment is arranged?
This usually results from hotel front desk error or payment misrecognition. It risks potential double payment if charges aren’t tracked and reversed quickly.
7. If the hotel has payment issues upon check-in, does the traveller have a backup payment method?
Yes, travelers using the specialized credit card for construction can access a backup copy of the one-time virtual card via their mobile app.
8. If multiple approvers are listed, does only one need to approve a trip?
Yes, if multiple approvers are set in the same tier, the trip is confirmed as soon as any one of them approves the request.
Reporting and Reconciliation
1. Does the platform provide centralized financial reporting capabilities?
Yes, our construction expense management platform offers full visibility into travel spending. Management can access comprehensive, automatically reconciled reportsthat streamline accounting processes for construction companies.
2. How quickly is travel data reconciled with card transactions?
Reconciliation happens continuously and automatically. When you download reports, card transactions already match with travel and invoice details through our expense management for construction teams.
3. Can we track travel costs against specific projects or job codes?
Yes, custom fields like project codes can be added and automatically tagged during booking. This data flows directly into financial reports, giving you true construction expense management at the job level.
4. How are cashback earnings managed, especially concerning detailed job costing?
Cashback is credited monthly to the central account rather than per trip. This approach may result in skewed per-job cost reporting for detailed project tracking.
5. How can earned cashback or rebates be redeemed or used for future travel bookings?
Cashback is added as actual funds to your card or account monthly. There’s no complex points system—the funds are available for spending directly.
6. Can custom fields like project numbers be used for financial reporting and tracking spend?
Yes, custom fields set up during the booking flow appear in reports. This helps finance teams track travel expenses against specific projects when using construction travel management tools.
Operational Efficiency and Process
Policy and Approvals
1. Are travel policies strictly enforceable, or are they guidelines for employees?
Policies act as visual aids in our expense management for construction platform. Bookings exceeding set limits are flagged as out of policy and automatically trigger mandatory approval. You can find out more about ITILITE’s policy and approvals here
2. What causes a travel booking to be flagged and sent for approval?
Approval is triggered when bookings fall outside established policy parameters, such as exceeding budget limits, booking restricted class, or other set criteria.
3. How can employees book higher-priced rooms or flights than the set policy allows?
Booking over policy is possible. The system flags the item, and users must submit the trip for managerial review and approval before confirmation.
4. Can different departments or employee levels have different policies and approval flows?
Yes, policies are highly configurable. They can be segmented by employee level (executives versus staff) and team for tailored rules that match your construction company’s structure.
5. If multiple administrators are set up, will all of them receive every approval request email?
No, approval flows can be configured to send notifications only to specific designated approvers or multiple people simultaneously for coverage and backup.
