{"id":8114,"date":"2022-08-24T11:03:34","date_gmt":"2022-08-24T11:03:34","guid":{"rendered":"https:\/\/www.itilite.com\/?p=8114"},"modified":"2024-01-11T10:19:30","modified_gmt":"2024-01-11T10:19:30","slug":"business-travel-challenges","status":"publish","type":"post","link":"https:\/\/www.itilite.com\/in\/blog\/business-travel-challenges\/","title":{"rendered":"11 Major Business Travel Challenges with Solutions"},"content":{"rendered":"
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When you go on a business trip, you might face some challenges you didn’t anticipate. For instance, you have to keep track of the overall travel expenses<\/a> or adjust to different time zones if you are traveling internationally. The best way to overcome these business travel challenges is to be prepared for them. This means researching, knowing your options, and having a backup plan. <\/p>\n\n\n\n

Here are some significant business travel challenges and the solutions to overcome them.<\/p>\n\n\n

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To know more, Read the blog in detail.<\/p>\n\n\n\n

1. Dispersed Travel Information<\/h2>\n\n\n\n

If you have taken a business trip in the past, you would know that keeping track of travel details is one of the major business travel challenges. From managing reservations and expenses to keeping up with itineraries and travel regulations, it’s a lot to keep track of. Fortunately, there are a few ways in which you can make it easier on yourself.<\/p>\n\n\n\n

Solution:<\/strong> Having all your corporate travel-related information in one place is key to managing your time efficiently and avoiding confusion. This way, you can easily refer back to any details you need without searching through piles of papers or websites. You can use cloud storage such as Google Drive or Dropbox to store travel-related files.<\/p>\n\n\n\n

However, a better solution to such business travel challenges is if your company adopts a travel management software<\/a> solution that enables you to manage your travel itinerary. With all your travel information on one dashboard, it is easier to stay on top of your bookings and expenses. This way, you can prevent going over budget, manage the travel itinerary, and keep everything organized.<\/p>\n\n\n\n

Cloud storage is great for backing up files, but it doesn’t offer the same level of organization and tracking as travel management software.<\/p>\n\n\n\n

2. Inappropriate Packing <\/h2>\n\n\n\n

Packing for a business trip is one of the most significant business travel challenges. This is because road warrior employees like you often have too much on their plate. You must meet all the deadlines before going on the trip and simultaneously prepare for the work events scheduled during the business trip. Hence, in the hustle and bustle, you might not get the time to pack appropriately and forget essential items like your passport. <\/p>\n\n\n\n

Solution:<\/strong> To combat business travel challenges related to packing, you can create a business travel packing checklist to help you remember all the travel-essential. This list can include things like important documents, medications, and electronics. <\/p>\n\n\n\n

Here is a sample business travel packing checklist you can download and use for your next trip. <\/p>\n\n\n<\/p>\n

Get Free Business Packing Checklist<\/a><\/p>\n<\/p>\n<\/p>\n

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3. Adjusting to Time Zones<\/h2>\n

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Business travelers often face the issue of immediately adjusting their bodies to a different time zone when traveling abroad. This problem is often called jet lag<\/a>. Jet lag is one of the most crucial meta-health-related business travel challenges. It occurs when your body\u2019s daily clock is still in sync with the original time zone instead of the one you\u2019ve traveled to. It is a temporary sleep problem often accompanied by fatigue, stomach problems, difficulty concentrating, and irritability.\u00a0<\/p>\n

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Solution:<\/strong> To minimize the effects of jet lag, get enough rest before you start your business trip. This is because sleep deprivation worsens the effects of jet lag. You can also try adjusting your body to the time zone you are traveling to a few days before you depart by going to bed a few hours earlier or eating meals before you usually do.\u00a0<\/p>\n

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You can also arrive a day or two before your event or meeting so that your body gets enough time to adjust to the new geography and time zone. Furthermore, try to sleep only at the local nighttime when you arrive at your destination. All these things will help you avoid stress during your business trip <\/a>and ensure you are energized and productive on work days.<\/p>\n

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4. Safety Concerns\u00a0<\/h2>\n

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Business travel is full of uncertainties. Road warriors can encounter various kinds of threats during domestic and international trips. Moreover, the safety concern is greater for female travelers.\u00a0<\/p>\n

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According to a study, 83% of women business travelers<\/a> have faced a safety-related issue while traveling for work. Hence, ensuring travelers\u2019 safety is one of the most crucial business travel challenges businesses face.<\/p>\n

To help employees combat such situations, most companies have a robust safety system. The system includes a solid duty of care plan<\/a>, a well-designed safety training module, and a corporate travel security policy<\/a>. However, as travelers, you must also do everything you can to remain out of danger.<\/p>\n

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Solution:<\/strong> You can take a series of safety steps<\/a> to stay secure during business trips. You can start by researching the destination thoroughly and checking the political situation, healthcare facilities, and emergency numbers. You can refer to government-issued travel advisory<\/a> to assess a destination\u2019s safety.<\/p>\n

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Other than that, you should keep essential medicines, backup important documents, and secure your means of communication.<\/p>\n

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If you are a female business traveler<\/a>, you must take extra time to assess whether the travel site is safe for you. Moreover, you should try to blend with the local women in terms of dressing and etiquette to avoid unnecessary limelight. \u00a0<\/p>\n

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If you find remembering all the measures daunting, you can create a travelers\u2019 safety checklist or use the one below to ensure you don\u2019t miss out on any safety steps.<\/p>\n

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Get Free Traveler Safety Checklist<\/a><\/p>\n

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5. Non-automated Ticket Booking Procedure<\/h2>\n

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One of the biggest business travel challenges you encounter while booking tickets through the traditional method is the requirement of multiple approvals for scheduling a business trip.\u00a0<\/p>\n

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Also, the traditional corporate ticket-booking procedure does not allow you to personalize your travel. Most companies have a pretty rigid travel itinerary and a standard conference package. Hence, employees are bound to check in to the same place, stay at the same hotel, and eat the same food.\u00a0<\/p>\n

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While this is a standard, wouldn\u2019t you prefer to have a travel itinerary that is unique to you and open to custom changes? Of course, you would.<\/p>\n

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Solution<\/strong>: Companies can adopt a business travel management<\/a> software solution that enables quick bookings. Therefore, instead of you having to write multiple emails to the travel manager for booking your ticket, the software notifies them as soon as you raise a booking request.\u00a0<\/p>\n

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Moreover, travel management software eases the process of modifications in the travel itinerary. You simply create a request for change in your booking on the app. This way, both the employee and the travel manager save time and effort.<\/p>\n

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An automated travel management software can help you improve the health of your T&E processes or systems significantly. Check out the T&E health calculator below in order to know where your organizaion currently stands and the scope for improvement.<\/p>\n

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