{"id":6721,"date":"2022-07-22T07:46:00","date_gmt":"2022-07-22T07:46:00","guid":{"rendered":"https:\/\/www.itilite.com\/?p=6721"},"modified":"2024-11-27T11:11:42","modified_gmt":"2024-11-27T11:11:42","slug":"business-travel-booking-tips","status":"publish","type":"post","link":"https:\/\/www.itilite.com\/in\/blog\/business-travel-booking-tips\/","title":{"rendered":"7 Business Travel Booking Tips for Travel Managers"},"content":{"rendered":"
<\/div>\n
\"Business<\/figure>\n\n\n\n

Managing corporate travel involves far more than booking flights and hotels. As a travel manager, you oversee every aspect of the trip, from creating seamless itineraries to providing emergency support when needed.<\/p>\n\n\n\n

With all these responsibilities, saving your time wherever possible is essential. One way to reduce your workload significantly is to streamline the business travel booking process. Thanks to technological advancement, you no longer have to manually call airlines and hotels to make reservations. <\/p>\n\n\n\n

You can use a corporate booking tool to get cost-efficient options at your fingertips. Choosing the best business travel booking solution can help streamline trips, cut costs, and ensure policy compliance<\/p>\n\n\n\n

There are a few other things you can do to ease company travel booking. Let\u2019s look at a few of them.<\/p>\n\n\n\n

7 Business Travel Booking Tips to Help Simplify Travel Bookings<\/h2>\n\n\n\n

1. Set a Procedure for Business Travel<\/h3>\n\n\n\n

Most companies do not have a standard system for travel booking. Therefore, some employees request company travel booking via email while others do it in person. This makes it difficult for a travel manager to keep track of all the requests. <\/p>\n\n\n\n

Moreover, the employees send whatever details they deem fit because they don\u2019t know what is required. Hence, the travel managers<\/a> must fetch all the employee details and preferences for business travel bookings in bits and pieces. Sometimes, they even have to contact employees personally multiple times, which takes up much of their time.<\/p>\n\n\n\n

Therefore, as a travel manager, you must ensure that your organisation has a standard procedure for putting-up company travel booking requests. You can do this by creating a travel request form<\/a> that needs to be filed by every employee. The form should be comprehensive and ask for all the necessary details.\u00a0<\/p>\n\n\n\n

However, a business travel request form must be manually submitted, reviewed, and approved\/rejected. A better alternative is to automate the process with corporate travel management<\/a> software. With the help of a travel management software<\/a> travel booking requests can be raised, reviewed, and approved or rejected instantaneously.<\/p>\n\n\n\n

Moreover, the software fetches all employee details and gives options based on past travel preferences, saving travel managers\u2019 and employees\u2019 time. <\/p>\n\n\n\n

2. Book Flights and Hotels Early<\/h3>\n\n\n\n

Corporate travel booking is no child\u2019s play because travel managers must ensure travel safety<\/a>, comfort, and policy compliance<\/a>. Moreover, employees nowadays seek a personalised business travel<\/a> experience, which means that travel managers have to keep track of all of their past preferences and book flights and hotels accordingly.<\/p>\n\n\n\n

However, it is no secret that flights get booked well in advance, and rates fluctuate frequently. Likewise, good hotels sell out pretty quickly. Hence, you must book flights and hotels early to ensure everything is according to employees\u2019 past preferences and get good deals. Also, booking hotels in advance allows you to choose preferred amenities for a better experience.<\/p>\n\n\n\n

You can make the best business travel bookings by staying hypervigilant on airline and hotel websites. You can also set price alerts to get notified whenever the prices fluctuate. Alternatively, you can opt for travel management software like itilite, which can help you encourage early booking of business travel with rewards or strict approvals. <\/p>\n\n\n\n

To save more on travel costs, try itilite for free now.<\/p>\n\n\n

<\/a><\/p>\n\n\n\n

3. Create an Inventory of Preferred Hotels<\/h3>\n\n\n\n

Frequent business travellers generally have a list of hotels they prefer to book. They base these preferences on factors like quality of service, proximity to the workplace, accessibility of public transportation, etc. <\/p>\n\n\n\n

Hence, you must select from their preferred options whenever you are booking for a business trip. However, finding the hotel\u2019s details while booking business travel can be a tedious task.<\/p>\n\n\n\n

Therefore, you should create a detailed inventory of such hotels. The inventory should include records of the hotel\u2019s address, rates, contact details, and travel booking process. This way, you can save time and skip the hassle of trawling emails while booking.<\/p>\n\n\n\n

Moreover, finding the best business travel booking platform lets companies simplify arrangements and create a smooth, efficient travel experience for employees.<\/p>\n\n\n\n

4. Create Internal Checklists<\/h3>\n\n\n\n

A business trip booking requires a lot of planning. You must enlist which flights and hotels to book and plan advanced booking. You must also create detailed itineraries<\/a> to make additional bookings and accommodate special requests. And lastly, you need to ensure that business travellers take all the necessary safety precautions and stay up-to-date on their vaccination status, emergency contact details, etc.\u00a0<\/p>\n\n\n\n

The best way to manage all this easily is to create checklists so nothing gets overlooked or missed. You can make the following types of lists:<\/p>\n\n\n\n