{"id":13476,"date":"2023-02-02T15:54:24","date_gmt":"2023-02-02T15:54:24","guid":{"rendered":"https:\/\/www.itilite.com\/?p=13476"},"modified":"2025-02-18T14:20:23","modified_gmt":"2025-02-18T14:20:23","slug":"corporate-travel-management-consulting","status":"publish","type":"post","link":"https:\/\/www.itilite.com\/in\/blog\/corporate-travel-management-consulting\/","title":{"rendered":"What to Seek While Looking for Corporate Travel Management Consulting?"},"content":{"rendered":"<div id=\"bsf_rt_marker\"><\/div>\n<figure class=\"wp-block-image size-full is-resized\"><img fetchpriority=\"high\" decoding=\"async\" width=\"561\" height=\"292\" src=\"https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/sites\/3\/2024\/10\/03113906\/What-to-Seek-While-Looking-for-Corporate-Travel-Management-Consulting_.png\" alt=\"Corporate Travel Management Consulting\" class=\"wp-image-110969\" style=\"width:840px;height:auto\" srcset=\"https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/sites\/3\/2024\/10\/03113906\/What-to-Seek-While-Looking-for-Corporate-Travel-Management-Consulting_.png 561w, https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/sites\/3\/2024\/10\/03113906\/What-to-Seek-While-Looking-for-Corporate-Travel-Management-Consulting_-300x156.png 300w, https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/sites\/3\/2024\/10\/03113906\/What-to-Seek-While-Looking-for-Corporate-Travel-Management-Consulting_-360x187.png 360w\" sizes=\"(max-width: 561px) 100vw, 561px\" \/><\/figure>\n\n\n\n<p>Corporate travel has always been considered an essential part of the business. However, it can be very challenging to manage. With employees traveling continuously across the globe, your employees and travel managers must book their flights and accommodation, plan business travel itineraries, ensure policy compliance, and have an endless list of other miscellaneous tasks they need to take care of.<\/p>\n\n\n\n<p>A travel management consultant acts as a trusted advisor, working closely with businesses to optimise travel programs, enhance traveller satisfaction, and achieve cost efficiencies. Travel management consultants offer various services like vendor management, travel policy development, expense and compliance management etc.<\/p>\n\n\n\n<p>Managing all these tasks in-house becomes very cumbersome. Hence, most companies plan their business travel for corporate travel management consulting.&nbsp; Corporate travel business consulting is a service provided by a <a href=\"https:\/\/www.itilite.com\/in\/blog\/all-about-travel-management-company\/\" target=\"_blank\" rel=\"noreferrer noopener\">travel management company<\/a> that assists companies in planning and managing their corporate travel as per their travel policies.&nbsp;<\/p>\n\n\n\n<p>As a business owner, if you want to opt for corporate travel management consultant, you must know what to seek while looking for it. Mentioned below are some of the aspects you should consider:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Personalised Travel Support<\/li>\n\n\n\n<li>State-Of-The-Art Technology for Travellers and Admins<\/li>\n\n\n\n<li>Substantial Flight and Hotel Inventory<\/li>\n\n\n\n<li>Data Protection<\/li>\n\n\n\n<li>Travel Data Reporting and Analytics<\/li>\n\n\n\n<li>Travel Risk Management<\/li>\n\n\n\n<li>Acquiring and Updating Travel Documents<\/li>\n\n\n\n<li>Arranging Business Travel Insurance<\/li>\n\n\n\n<li>Corporate Travel Recommendations<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">1. Personalized Travel Support<\/h2>\n\n\n\n<p>Although business travel seems very exciting, it is unpredictable. Your employees may encounter some emergencies while on a business trip. For instance, if they are on an international business trip, they might get stuck somewhere due to bad weather conditions.<\/p>\n\n\n\n<p>The TMC must provide 24\/7\/365 business travel support when looking for corporate travel management consulting. This is very important, especially when employees travel overseas. Ensure that the support team from the TMC provides travel assistance through various channels such as chats, emails, and phone calls.<\/p>\n\n\n\n<p>Another thing you must look out for is a personal <a href=\"https:\/\/www.itilite.com\/in\/blog\/what-is-a-corporate-travel-consultant\/\" target=\"_blank\" rel=\"noreferrer noopener\">corporate travel consultant<\/a>. A corporate travel consultant understands business travellers\u2019 specific needs and provides them with immediate or alternative solutions. He\/she should also address travellers\u2019 specific needs, such as canceling flights, re-booking, modifying <a href=\"https:\/\/www.itilite.com\/in\/blog\/corporate-travel-itinerary-templates-successful-trip\/\" target=\"_blank\" rel=\"noreferrer noopener\">travel itineraries<\/a>, etc.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-2-nbsp-state-of-the-art-technology-for-travellers-and-admins\">2. &nbsp;State-of-the-Art Technology for Travellers and Admins<\/h2>\n\n\n\n<p>If you have been outsourcing a travel agent for business travel planning, policy compliance, and travellers\u2019 safety may be compromised. As a business owner, you must get complete data visibility into the company\u2019s travel spending, which may not be possible with a travel agent. Without data visibility, you will not know how much money is spent where and for what purpose.&nbsp;<\/p>\n\n\n\n<p>Hence, you must ensure that business travel consulting offers advanced technology, such as integrated <a href=\"https:\/\/www.itilite.com\/in\/blog\/switch-travel-expense-management-software\/\" target=\"_blank\" rel=\"noreferrer noopener\">travel and expense management software<\/a>. A T&amp;E software helps you with <a href=\"https:\/\/www.itilite.com\/in\/blog\/achieve-corporate-travel-policy-compliance\/\" target=\"_blank\" rel=\"noreferrer noopener\">policy compliance<\/a>, provides end-to-end data visibility, identifies <a href=\"https:\/\/www.itilite.com\/in\/blog\/control-expense-fraud\/\" target=\"_blank\" rel=\"noreferrer noopener\">travel expense frauds<\/a>, and many more.You must also look for additional features such as a <a href=\"https:\/\/www.itilite.com\/in\/blog\/itilite-launches-ai-powered-virtual-te-consultant-mastermind\/\" target=\"_blank\" rel=\"noreferrer noopener\">virtual travel consultant <\/a>such as <a href=\"https:\/\/www.itilite.com\/in\/mastermind\/\" target=\"_blank\" rel=\"noreferrer noopener\">ITILITE Mastermind<\/a> in the T&amp;E software. <\/p>\n\n\n\n<p>A virtual travel consultant allows admins to identify potential cost-saving opportunities and suggests actionable ways to improve your cost management process.<\/p>\n\n\n<p><a data-toggle=\"modal\" data-target=\"#blogfreedemo2\"><img decoding=\"async\" src=\"https:\/\/6378157.fs1.hubspotusercontent-na1.net\/hubfs\/6378157\/hub_generated\/resized\/62149873-7ddf-4a0b-aa50-07a46e2553dc.png\"><\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">3. Substantial Flight and Hotel Inventory<\/h2>\n\n\n\n<p>Before employees go on a business trip, they and their travel managers have to choose from various flight and hotel options. They must browse through multiple third-party websites before they finalise an option that is according to travellers\u2019 preferences and also policy compliant. Moreover, they also get minimal travel options.&nbsp;<\/p>\n\n\n\n<p>A corporate travel management consultant provides you with a huge flight and hotel inventory. <a href=\"https:\/\/www.itilite.com\/in\/blog\/corporate-travel-company-benefits\/\" target=\"_blank\" rel=\"noreferrer noopener\">New-age TMCs<\/a> source their travel inventory from<a href=\"https:\/\/www.itilite.com\/in\/blog\/know-everything-about-gds-in-travel-industry\/\" target=\"_blank\" rel=\"noreferrer noopener\"> the Global Distribution System<\/a> (GDS). The GDS collects, combines, and analyses data from different travel vendors and provides you with an extensive flight and hotel inventory. This way, your employees and travel managers can save much time instead of browsing various websites.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">4. Data Protection<\/h2>\n\n\n\n<p>Business travel involves storing sensitive information of both employees and the company. Therefore, data security is an essential factor that must be considered, as it can be prone to many security breaches. Moreover, your travel managers especially need to handle the data of multiple employees daily. If data gets compromised, it can greatly threaten employees\u2019 and company security.&nbsp;<\/p>\n\n\n\n<p>Therefore, you should look for corporate travel management consulting that can keep your employees\u2019 data safe.&nbsp; It is essential to determine how the TMC keeps all the data secure and the measures they employ to ensure that data is not compromised. For example, you can check if the TMCs comply with <a href=\"https:\/\/www.itgovernanceusa.com\/cybersecurity-standards#:~:text=ISO%2027001%20is%20an%20international,controls%2C%20and%20conducting%20risk%20assessments.\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">global security standards<\/a> for data security.<\/p>\n\n\n\n<p>Modern TMCs use cloud-based <a href=\"https:\/\/www.itilite.com\/in\/blog\/choose-best-travel-management-software\/\" target=\"_blank\" rel=\"noreferrer noopener\">travel management software <\/a>that offers advanced <a href=\"https:\/\/www.itilite.com\/in\/blog\/data-security-travel-expense\/\" target=\"_blank\" rel=\"noreferrer noopener\">data protection<\/a>. This software helps protect your employees and the company\u2019s crucial data. The information here is encrypted so no one can access it without permission.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">5. Travel Data Reporting and Analytics<\/h2>\n\n\n\n<p>Getting comprehensive travel data insights is crucial to make good business decisions. With the data, it becomes easier for travel managers to make smart decisions, enhance the travel management process, and <a href=\"https:\/\/www.itilite.com\/in\/blog\/reduce-travel-costs-business\/\" target=\"_blank\" rel=\"noreferrer noopener\">save costs.<\/a> You should also track important <a href=\"https:\/\/www.itilite.com\/in\/blog\/top-6-corporate-travel-kpis-for-every-company\/\" target=\"_blank\" rel=\"noreferrer noopener\">travel KPIs <\/a>like employee and department-wise spending, budget savings, out-of-policy bookings, etc.<\/p>\n\n\n\n<p>Modern TMCs provide advanced travel data analytics. Some advanced TMCs use T&amp;E software, which combines all the travel data on a single dashboard. This allows you to view, analyse, and <a href=\"https:\/\/www.itilite.com\/in\/blog\/expenditure-management-tips\/\" target=\"_blank\" rel=\"noreferrer noopener\">manage your expenditures<\/a>.<\/p>\n\n\n\n<p>You also see the top spenders, percentage of last-minute bookings, frequently traveled destinations, out-of-policy bookings, and more. These reports provide you with insights that can help you save money.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">6. Travel Risk Management<\/h2>\n\n\n\n<p>Business travel involves multiple risks for employees. The threats can range from a simple misrouting to getting stuck in a global health emergency like Covid-19. In either case, you have a legal duty of care toward employees to ensure they escape the situation unharmed.&nbsp;<\/p>\n\n\n\n<p>Corporate travel business consulting can help you manage these risks better by helping you create and execute a seamless <a href=\"https:\/\/www.itilite.com\/in\/blog\/duty-of-care-travel\/\" target=\"_blank\" rel=\"noreferrer noopener\">duty of care plan<\/a>. In planning, you get expert advice on topics you must incorporate in your risk assessment. And concerning executing, you will be suggested to utilise technology to mitigate risks.&nbsp;<\/p>\n\n\n\n<p>For instance, the TMC that provides business travel consulting may recommend travel management software with live traveller tracking, which will help you know your travellers\u2019 whereabouts. Therefore, you can <a href=\"https:\/\/www.itilite.com\/in\/blog\/embedding-care-experience-business-travel\/\" target=\"_blank\" rel=\"noreferrer noopener\">embed better care in business travel<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">7. Acquiring and Updating Travel Documents<\/h2>\n\n\n\n<p>Essential travel documents such as visas, travel insurance, and national ID cards are crucial for business travel, especially when employees travel internationally. And post-COVID-19 pandemic, many countries have changed their rules about international travel.<\/p>\n\n\n\n<p>Hence, it is important for employees and travel managers to regularly update themselves on the latest travel guidelines and documents. However, due to their hectic schedules, they may forget to do so.&nbsp;A corporate travel consultant procures and updates travel documents according to the latest travel rules and regulations.<\/p>\n\n\n\n<p>This helps save employees and travel managers a lot of time and further enhances your <a href=\"https:\/\/www.itilite.com\/in\/business-travel-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">business travel management<\/a> process.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">8. Arranging Business Travel Insurance<\/h2>\n\n\n\n<p>Your road warrior employees who often travel for work are prone to various risks, some of which may be life-altering. For instance, they may encounter a road accident while going to the business venue, or the destination employees visit may encounter political unrest. Hence, as a business owner, you must take utmost care of your employees and ensure they are safe during their business trips.&nbsp;<\/p>\n\n\n\n<p>Hence, you should look for corporate travel business consulting, which provides <a href=\"https:\/\/www.itilite.com\/in\/blog\/guide-business-travel-insurance\/\" target=\"_blank\" rel=\"noreferrer noopener\">business travel insurance<\/a> for any untoward incidents employees may face. The insurance covers categories such as accidental medical expenses, illness and accidents, theft and loss of baggage, emergency evacuation costs, etc. This will protect your employees and their belongings and save your business from any financial loss.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">9. Corporate Travel Recommendations<\/h2>\n\n\n\n<p>When it comes to booking business travel, employees and travel managers may have to contact an external travel agent. However, these agents may not have inside knowledge of most aspects of business travel or recommend good accommodations or modes of transportation.&nbsp;Corporate travel consultants can help you get good deals by negotiating with hotels and flights.<\/p>\n\n\n\n<p>They also recommend where you can cut down costs in your business travel. They are highly skilled with many years of experience and may even have access to information that the general public isn\u2019t aware of, such as industry rates, flight price changes, etc.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-switch-to-corporate-travel-management-consulting\">Switch to Corporate Travel Management Consulting<\/h2>\n\n\n\n<p>A corporate travel management consultant helps companies make seamless business travel arrangements and assists them in important decisions. It also helps them ensure employee safety, plan travel itineraries, secure data, and more. Therefore, you must invest in a TMC that provides services such as itilite.&nbsp;<\/p>\n\n\n\n<p>itilite is a SaaS-based travel management company that provides <a href=\"https:\/\/www.itilite.com\/in\/\" target=\"_blank\" rel=\"noreferrer noopener\">corporate travel management<\/a> consulting services. We offer you the best deals on flights and hotels, a virtual travel consultant, granular <a href=\"https:\/\/www.itilite.com\/in\/blog\/draft-corporate-travel-policy\/\" target=\"_blank\" rel=\"noreferrer noopener\">travel policy<\/a> configurations, round-the-clock support for your business travellers, extensive flight and hotel inventory, and many more.&nbsp;<\/p>\n\n\n\n<p>Get a free itilite demo to learn about our advanced features and services.<\/p>\n\n\n<p><a data-toggle=\"modal\" data-target=\"#blogfreedemo2\"><img decoding=\"async\" src=\"https:\/\/6378157.fs1.hubspotusercontent-na1.net\/hubfs\/6378157\/hub_generated\/resized\/2762af92-ab6c-4b86-bec3-0ced6d9a92c6.png\"><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Let&#8217;s see what corporate travel management consulting entail?<\/p>\n","protected":false},"author":11,"featured_media":30659,"comment_status":"open","ping_status":"open","sticky":true,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[18],"tags":[33],"class_list":["post-13476","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-travel-management","tag-corporate-travel-consulting"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.6 (Yoast SEO v25.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What to Seek in Corporate Travel Management Consulting?<\/title>\n<meta name=\"description\" content=\"Corporate travel management consulting involves providing expert advice and strategic guidance to businesses for corporate travel programs.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" 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Walker","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.itilite.com\/in\/#\/schema\/person\/image\/","url":"https:\/\/secure.gravatar.com\/avatar\/660a0f67e913a2ce7b9e1d0fff59df3ee0b4b0fb7b6055403e25ee2b8f9e7815?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/660a0f67e913a2ce7b9e1d0fff59df3ee0b4b0fb7b6055403e25ee2b8f9e7815?s=96&d=mm&r=g","caption":"Patricia Walker"},"description":"Patricia Walker is a content writer and marketer at ITILITE. She quit her clinical research job to pursue something she loved-content creation! An avid traveler and travel influencer, she loves creating memories and narrating stories through videos and photos. She loves watching thriller movies and is an ardent cricket enthusiast.","sameAs":["https:\/\/www.itilite.com\/","https:\/\/www.linkedin.com\/in\/priyanka-kamath-a0b57488\/"]}]}},"_links":{"self":[{"href":"https:\/\/www.itilite.com\/in\/wp-json\/wp\/v2\/posts\/13476","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.itilite.com\/in\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.itilite.com\/in\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.itilite.com\/in\/wp-json\/wp\/v2\/users\/11"}],"replies":[{"embeddable":true,"href":"https:\/\/www.itilite.com\/in\/wp-json\/wp\/v2\/comments?post=13476"}],"version-history":[{"count":1,"href":"https:\/\/www.itilite.com\/in\/wp-json\/wp\/v2\/posts\/13476\/revisions"}],"predecessor-version":[{"id":163660,"href":"https:\/\/www.itilite.com\/in\/wp-json\/wp\/v2\/posts\/13476\/revisions\/163660"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.itilite.com\/in\/wp-json\/wp\/v2\/media\/30659"}],"wp:attachment":[{"href":"https:\/\/www.itilite.com\/in\/wp-json\/wp\/v2\/media?parent=13476"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.itilite.com\/in\/wp-json\/wp\/v2\/categories?post=13476"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.itilite.com\/in\/wp-json\/wp\/v2\/tags?post=13476"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}