{"id":164994,"date":"2025-03-20T12:13:55","date_gmt":"2025-03-20T12:13:55","guid":{"rendered":"https:\/\/www.itilite.com\/in\/?post_type=docs&#038;p=164994"},"modified":"2025-03-21T09:41:53","modified_gmt":"2025-03-21T09:41:53","password":"","slug":"all-about-car-policy","status":"publish","type":"docs","link":"https:\/\/www.itilite.com\/in\/help-center\/all-about-car-policy\/","title":{"rendered":"All About Car Policy"},"content":{"rendered":"\n<p><strong>Smart Car Rental Policies: Save Money and Stay on Track<\/strong><\/p>\n\n\n\n<p>This rental car policy offers granular control by combining employee level, car type, and rental price restrictions. It enables tailored policies, ensuring cost-effectiveness and appropriate vehicle selection.&nbsp;<\/p>\n\n\n\n<p>For example, junior staff might be limited to compact cars under \u20b9500\/day, while senior staff could access SUVs within a \u20b91000\/day limit. This system streamlines bookings, enforces compliance, and provides data-driven insights into rental expenses, optimizing our overall travel budget.<\/p>\n\n\n\n<p><strong>Frequently Asked Questions (FAQs):<\/strong><\/p>\n\n\n\n<p><strong>Q: What are rental car policies, and why are they important?<\/strong><\/p>\n\n\n\n<p>A: Rental car policies are guidelines your company sets to manage costs and ensure consistent booking practices. They help you stay within budget and choose the right car for your needs.<\/p>\n\n\n\n<p><strong>Q: What types of policies can my company create?<\/strong><\/p>\n\n\n\n<p>A: You can create policies based on:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Employee Levels:<\/strong> Create different policies for different employee groups.<\/li>\n\n\n\n<li><strong>Car Types:<\/strong> Specify which types of cars are allowed (e.g., compact, sedan, SUV).<\/li>\n\n\n\n<li><strong>Price Limits:<\/strong> Set maximum daily rental prices.<\/li>\n\n\n\n<li><strong>Rental Company Preferences:<\/strong> Choose preferred rental agencies.<\/li>\n\n\n\n<li><strong>Agency preference with billing IDs &amp; discount rates:<\/strong> Apply policies based on cars from agencies with billing ids or discount codes<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"521\" src=\"https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/sites\/3\/2025\/03\/20121132\/image-5-1024x521.png\" alt=\"\" class=\"wp-image-164997\" srcset=\"https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/sites\/3\/2025\/03\/20121132\/image-5-1024x521.png 1024w, https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/sites\/3\/2025\/03\/20121132\/image-5-300x153.png 300w, https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/sites\/3\/2025\/03\/20121132\/image-5-768x390.png 768w, https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/sites\/3\/2025\/03\/20121132\/image-5-360x183.png 360w, https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/sites\/3\/2025\/03\/20121132\/image-5.png 1078w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><strong>Q: How can we set price limits?<\/strong><\/p>\n\n\n\n<p>A: You can set fixed daily price limits or use dynamic pricing. Dynamic pricing adjusts based on the lowest available price, plus a percentage of flexibility.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"535\" src=\"https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/sites\/3\/2025\/03\/20121138\/image-6-1024x535.png\" alt=\"\" class=\"wp-image-164998\" srcset=\"https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/sites\/3\/2025\/03\/20121138\/image-6-1024x535.png 1024w, https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/sites\/3\/2025\/03\/20121138\/image-6-300x157.png 300w, https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/sites\/3\/2025\/03\/20121138\/image-6-768x402.png 768w, https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/sites\/3\/2025\/03\/20121138\/image-6-360x188.png 360w, https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/sites\/3\/2025\/03\/20121138\/image-6.png 1400w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><strong>Q: What is dynamic pricing and how does it help?<\/strong><\/p>\n\n\n\n<p>A: Dynamic pricing means the system automatically adjusts the maximum allowed price based on real-time market rates. It automatically adjusts based on the lowest rental car rates, eliminating the need to manage fluctuating prices or create multiple policies.&nbsp;<\/p>\n\n\n\n<p>Please note that only the selected cars will be considered for calculating the lowest price \u2014 all other cars are excluded from this calculation.<\/p>\n\n\n\n<p><strong>Q: Can we prevent certain car types from being booked?<\/strong><\/p>\n\n\n\n<p>A: Absolutely! You can create policies that explicitly exclude certain car types. For example, if your company prefers employees to avoid luxury or sports cars, you can easily set that rule.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"220\" src=\"https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/sites\/3\/2025\/03\/20121139\/image-7-1024x220.png\" alt=\"\" class=\"wp-image-164999\" srcset=\"https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/sites\/3\/2025\/03\/20121139\/image-7-1024x220.png 1024w, https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/sites\/3\/2025\/03\/20121139\/image-7-300x64.png 300w, https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/sites\/3\/2025\/03\/20121139\/image-7-768x165.png 768w, https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/sites\/3\/2025\/03\/20121139\/image-7-360x77.png 360w, https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/sites\/3\/2025\/03\/20121139\/image-7.png 1230w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><strong>Saving Money with Smart Policies<\/strong><\/p>\n\n\n\n<p><strong>Q: How can policies help us save money?<\/strong><\/p>\n\n\n\n<p>A: Policies help you:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Control spending by setting price limits.<\/li>\n\n\n\n<li>Take advantage of negotiated rates with specific rental companies.<\/li>\n\n\n\n<li>Ensure compliance with company budgets.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<p><strong>Q: What are some best practices for creating cost-effective policies?<\/strong><\/p>\n\n\n\n<p>A:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Use dynamic pricing to adapt to market fluctuations.<\/li>\n\n\n\n<li>Leverage negotiated rates with preferred rental companies.<\/li>\n\n\n\n<li>Clearly define allowed car types to avoid overspending.<\/li>\n\n\n\n<li>Regularly review and adjust policies based on travel patterns.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<p><strong>Using Policy Features Effectively<\/strong><\/p>\n\n\n\n<p><strong>Q: How do we create a policy for specific discount codes or billing IDs?<\/strong><\/p>\n\n\n\n<p>A: When creating a policy, you&#8217;ll find options to add specific discount codes or billing IDs. This ensures that only bookings using these codes or IDs are considered within policy.<\/p>\n\n\n\n<p><strong>Q: Can we create different policies for different employee groups?<\/strong><\/p>\n\n\n\n<p>A: Yes, you can create policies based on employee levels or departments. This allows you to tailor policies to the specific needs of each group.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Smart Car Rental Policies: Save Money and Stay on Track This rental car policy offers granular control by combining employee level, car type, and rental price restrictions. It enables tailored policies, ensuring cost-effectiveness and appropriate vehicle selection.&nbsp; For example, junior staff might be limited to compact cars under \u20b9500\/day, while senior staff could access SUVs [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"doc_category":[179],"doc_tag":[],"class_list":["post-164994","docs","type-docs","status-publish","hentry","doc_category-travel-admin"],"acf":[],"year_month":"2025-12","word_count":507,"total_views":"140","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"itilite","author_nicename":"in","author_url":"https:\/\/www.itilite.com\/in\/author\/in\/"},"doc_category_info":[{"term_name":"Travel admin","term_url":"https:\/\/www.itilite.com\/in\/help-center\/category\/travel-admin\/"}],"doc_tag_info":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.6 (Yoast SEO v25.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>All About Car Policy<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.itilite.com\/in\/help-center\/all-about-car-policy\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"All About Car Policy\" \/>\n<meta property=\"og:description\" content=\"Smart Car Rental Policies: Save Money and Stay on Track This rental car policy offers granular control by combining employee level, car type, and rental price restrictions. 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